Pathway Tracker

Betsi Cadwaladr University Health Board; Wales; On-site; GBP 24,000 - 30,000; Full time

Job summary

Betsi Cadwaladr University Health Board is seeking an organised Pathway Tracker to provide comprehensive administrative support to the Medicine Directorate. You will collect, record, analyse and report data to monitor RTT targets and service/financial frameworks.

The role involves recording patient pathways on WPAS, coordinating meetings, and liaising with clinical and non-clinical teams to keep pathways on track. Welsh language ability is desirable.

Qualifications

• Experience in administrative roles within healthcare is preferred.
• Strong data recording and reporting skills.
• Ability to communicate with clinical and non-clinical staff.

Responsibilities

• Coordinate patient data across pathways and ensure timely updates.
• Monitor RTT targets and reporting requirements to maintain compliance.
• Liaise with hospital departments to resolve delays and improve patient flow.

Skills

Data entry

Administrative support

Data analysis

Tools

WPAS

Job description

The role of the Pathway Tracker is to provide comprehensive administrative support to the Medicine Directorate by collecting, recording, analysing, interpreting and reporting of data required to monitor compliance with the Welsh Assembly Government Referral to Treatment Time (RTT) and Service and Financial Framework annual targets. Responsible for accurate and timely recording of the whole patient pathway on WPAS. The role involves being an integral member of the Medicine Management team co-ordinating, organising and attending of meetings. The Pathway Tracker reviews the progress the patients journey through the care pathway and core services such as health records, radiology and pathology. This pathway is both within and external to the Organisation and includes liaison with the departments involved in providing care and core services, ensuring that planned patient treatment progresses smoothly and in a timely manner.

Proactively takes steps to ensure that the patients diagnostic and treatment pathway are achieved on target, Communicates with clinical and non clinical members of the health care team for the benefit of patient care e.g. arranging appointments or referral onto others within or outside the Organisation e.g. other departments in other Organisations.

Must have the skills to question delays in the patients treatment pathway using tact and diplomacy to ensure compliance with pathways and escalation policy

Ensures that the progress of the patient through the pathway is prospectively and proactively managed, any concerns relating to e.g. waiting times and treatment schedules must be communicated to the relevant staff or clinical service and where necessary the post holder will be required to use negotiation and persuasive skills to improve this element of the pathway

Deal with telephone, personal and other enquiries in a timely, professional and effective manner, enquiries may be from clinical departments, health care professionals or patients.

To take personal responsibility for administration coordination and sequencing of the clinical pathway for a range of patients (possibly around 200 patients at any one time), at various stages in the hospital journey.

Effective communication requires verbal and non verbal skills e.g. email, information systems, communicating directly to clinical/non-clinical colleagues regarding investigation and other appointments.

The ability to speak Welsh is desirable for this post; Welsh and /or English speakers are equally welcome to apply.

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.