Patents Admin: Docketing, Filings & Deadlines

IP Support, The Law Support Group; Greater London; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Benefits package

Job summary

IP Support, The Law Support Group in London seeks an experienced Patent Administrator for a 16-month fixed-term contract. You will support the Patents Records & Formalities team, handling docketing, filings, and formalities from filing through grant while collaborating with Patent Attorneys.

Ideal candidates have prior IP firm or in‑house IP department experience, knowledge of patent procedures, and proficiency with Inprotech, EPOline and ePCT.

Qualifications

• Previous Patent Administration, Records or Formalities experience.
• Understanding of patent procedures including overseas procedures.
• Experience using Inprotech.
• Knowledge of EPOline and ePCT.
• Excellent attention to detail and deadline awareness.
• Strong written and verbal communication skills.
• Ability to work with minimal supervision and take initiative.
• Willingness to learn and develop new skills.
• CIPA course is advantageous.

Responsibilities

• Docketing and processing incoming correspondence.
• Monitoring deadlines and reminding fee earners of upcoming actions.
• Dealing with queries and updates related to patent cases.
• Opening and entering new cases onto the IP management system.
• Checking and filing new patent applications and forms.
• Preparing and submitting filings via EPOline and ePCT.
• Carrying out formalities checks on official correspondence from the EPO, WIPO and UKIPO.
• Processing changes to client instructions and handling online fee payments.
• Producing filing estimates and distributing incoming correspondence within the team.
• Assisting with the training of other staff members.

Skills

Patent administration

Records management

Formalities

Inprotech

EPOline

ePCT

Deadline management

Communication skills

Education

CIPA Administration Certificate (advantageous)

Tools

Inprotech

EPOline

ePCT

Job description

IP Support, The Law Support Group in London seeks an experienced Patent Administrator for a 16-month fixed-term contract. You will support the Patents Records & Formalities team, handling docketing, filings, and formalities from filing through grant while collaborating with Patent Attorneys.

Ideal candidates have prior IP firm or in‑house IP department experience, knowledge of patent procedures, and proficiency with Inprotech, EPOline and ePCT.