Patents Administrator, Mid-Level — Hybrid/London

Carpmaels & Ransford; Greater London; On-site; GBP 32,000 - 38,000; Full time

Benefits offered by this job

25 days’ holiday

Pension contribution 5% in first year

Holiday buy scheme

Private medical insurance

Life assurance 4x base salary

Income protection 75% of base salary

Cycle to Work

Season ticket loan

Volunteer day

Job summary

Carpmaels & Ransford is seeking a Mid-Level Patents Administrator to support the Records and Formalities team in London. The role covers filings, docketing, and communications with clients and associates across patents, trademarks, transactions and disputes.

Reporting to the Patents Team Manager, you will handle deadlines, applications, and submissions via EPOline and ePCT, coordinate with fee earners, and contribute to training within the department.

Qualifications

• Experience in administrative roles within an IP firm is desirable.
• Knowledge of patent procedures in major foreign jurisdictions.
• Proficiency with EPOline and ePCT is preferred.

Responsibilities

• Distributing incoming correspondence (on a rota basis).
• Distribute filings and submissions within the team (on a rota basis).
• Checking daily prompt list and reminding fee earners about upcoming deadlines.
• Dealing with queries and updates on Patent cases.
• Entering new cases on system.
• Docketing and processing incoming correspondence.
• Checking and filing all new applications and forms: EP: 1001, 1002 and 1200; PCT: PCT/RO/101 and PCT/IPEA/401; GB: Forms 1, 7, 9a, 10 and NP1; Oppo: 2300
• Checking and filing all submissions being sent via EPOline and ePCT.
• Perform internal formalities checks on incoming official correspondence from EPO/WIPO/UKIPO.
• Process change of client instructions.
• Online fee payments.
• Producing filing estimates upon request.
• Complete post filing checks.
• Training other members of staff.

Skills

Team player

Diligent and thorough

Own initiative

Strong written and verbal comms

Deadline-driven

Work with minimal supervision

Patent procedure knowledge

Attention to detail

Inprotech

Willingness to learn

Education

CIPA Administration Certificate

GCSE English & Maths

Tools

Inprotech

EPO 2.0

MyEPO

Job description

Carpmaels & Ransford is seeking a Mid-Level Patents Administrator to support the Records and Formalities team in London. The role covers filings, docketing, and communications with clients and associates across patents, trademarks, transactions and disputes.

Reporting to the Patents Team Manager, you will handle deadlines, applications, and submissions via EPOline and ePCT, coordinate with fee earners, and contribute to training within the department.