Patent Administrator (Formalities)

G2 Legal; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

G2 Legal, a prestigious intellectual property firm, is searching for a dedicated Patent Administrator to join their Records and Formalities team in London. This role involves supporting attorneys through the full patent lifecycle, maintaining records, and managing client communications. The position offers an inclusive work culture and opportunities for personal development within a collaborative environment.

Qualifications

• Strong team player with sound attention to detail.
• Confident communicator with strong verbal and written skills.
• Prior experience in an IP environment is essential.

Responsibilities

• Review and distribute incoming correspondence.
• Handle updates and queries on patent matters.
• Maintain case records accurately.

Skills

Attention to detail

Proactive

Communication skills

Understanding of patent procedures

Previous experience with Inprotech

Strong working knowledge of Microsoft Office

Education

GCSE (or equivalent) in English and Maths

CIPA Administration Certificate

Job description

This range is provided by G2 Legal. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from G2 Legal

Intellectual Property Recruiter @ G2 Legal

A respected and well-established intellectual property firm is seeking an experienced Patent Administrator to join their busy Records and Formalities team in London. Known for their high-quality work and supportive working culture, this firm offers a collaborative environment where knowledge-sharing is encouraged and personal development is taken seriously. They’re committed to fostering an inclusive workplace and value diversity of thought and background across all levels of the business.

This is a great opportunity for a patent administrator with solid experience to join a dedicated team that provides vital support across the firm’s legal services. The role involves a broad range of responsibilities, supporting attorneys through the full patent lifecycle – from first filings through to grant and registration. Working closely with both clients and attorneys, the successful candidate will play a key part in maintaining the accuracy and integrity of the firm’s records and processes.

Key responsibilities include:

• Reviewing and distributing incoming correspondence (on a rota basis)
• Distributing filings and submissions across the team
• Monitoring and flagging deadlines to fee earners using internal prompt systems
• Handling updates and queries on patent matters
• Entering and maintaining case records accurately
• Docketing and processing incoming documents
• Filing patent forms and submissions via EPOline and ePCT (EP, PCT, GB, and Oppositions)
• Performing formalities checks on correspondence from EPO/WIPO/UKIPO
• Managing changes to client instructions
• Processing online fee payments
• Producing filing estimates when requested
• Supporting the training of junior team members

What they’re looking for:

• A strong team player with excellent attention to detail
• Proactive and able to work independently with minimal supervision
• Confident communicator with sound written and verbal skills
• Good understanding of patent procedures, particularly in foreign jurisdictions
• Previous experience with Inprotech is highly desirable
• Strong working knowledge of Microsoft Office
• CIPA Administration Certificate is preferred
• Minimum GCSE (or equivalent) in English and Maths
• Prior experience in an IP environment is essential

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

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