Patent Administrator (Formalities)

JR United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

A leading intellectual property firm in London is seeking a Patent Administrator to join their Records and Formalities team. This role offers the chance to work in a supportive environment with emphasis on personal development and collaboration, while managing key aspects of the patent lifecycle.

Qualifications

• Previous experience in an IP environment is essential.
• Excellent attention to detail and communication skills required.
• Good understanding of patent procedures in foreign jurisdictions.

Responsibilities

• Managing correspondence and deadlines related to patents.
• Maintaining accurate case records and filings.
• Supporting junior team members through training.

Skills

Attention to detail

Proactive attitude

Communication

Education

GCSE in English and Maths

CIPA Administration Certificate

Tools

Microsoft Office

Inprotech

Job description

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Patent Administrator (Formalities), west london

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Client:

Location:

west london, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

4

Posted:

04.06.2025

Expiry Date:

19.07.2025

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Job Description:

A respected and well-established intellectual property firm is seeking an experienced Patent Administrator to join their busy Records and Formalities team in London. Known for their high-quality work and supportive working culture, this firm offers a collaborative environment where knowledge-sharing is encouraged and personal development is taken seriously. They’re committed to fostering an inclusive workplace and value diversity of thought and background across all levels of the business.

This is a great opportunity for a patent administrator with solid experience to join a dedicated team that provides vital support across the firm’s legal services. The role involves a broad range of responsibilities, supporting attorneys through the full patent lifecycle – from first filings through to grant and registration. Working closely with both clients and attorneys, the successful candidate will play a key part in maintaining the accuracy and integrity of the firm’s records and processes.

Key responsibilities include:

• Reviewing and distributing incoming correspondence (on a rota basis)
• Distributing filings and submissions across the team
• Monitoring and flagging deadlines to fee earners using internal prompt systems
• Handling updates and queries on patent matters
• Entering and maintaining case records accurately
• Docketing and processing incoming documents
• Filing patent forms and submissions via EPOline and ePCT (EP, PCT, GB, and Oppositions)
• Performing formalities checks on correspondence from EPO/WIPO/UKIPO
• Managing changes to client instructions
• Processing online fee payments
• Producing filing estimates when requested
• Supporting the training of junior team members

What they’re looking for:

• A strong team player with excellent attention to detail
• Proactive and able to work independently with minimal supervision
• Confident communicator with sound written and verbal skills
• Good understanding of patent procedures, particularly in foreign jurisdictions
• Previous experience with Inprotech is highly desirable
• Strong working knowledge of Microsoft Office
• CIPA Administration Certificate is preferred
• Minimum GCSE (or equivalent) in English and Maths
• Prior experience in an IP environment is essential