Parts Procurement Coordinator

Otis; Leicester; On-site; GBP 23,000 - 29,000; Full time

Job summary

Otis in Leicester is seeking a Parts Procurement Administrator to join the Parts team. The role supports engineers by sourcing, ordering and tracking parts to ensure timely maintenance and call-backs, with an 8am-4pm schedule.

You will raise purchase orders, liaise with suppliers on pricing and delivery, and maintain accurate procurement records in ERP/ordering systems. Strong organisation, communication, and MS Office skills are essential.

Qualifications

• Experience in parts ordering, procurement, or supply chain roles.
• Strong administrative and organisational abilities.
• Ability to manage multiple orders and priorities.

Responsibilities

• Process parts and materials orders in line with requirements and policies.
• Source parts from approved suppliers ensuring best value and delivery times.
• Raise purchase orders and track from order to delivery.
• Liaise with suppliers regarding pricing, availability and lead times.
• Resolve order discrepancies, shortages, damaged goods or invoicing queries.
• Maintain procurement records within ERP/ordering systems.
• Support cost-saving initiatives and supplier performance reviews.
• Ensure compliance with company policies, health & safety standards and procurement regulations.

Skills

Administrative skills

Organisational skills

Communication skills

Multitasking

Tools

Procurement systems

CRM software

Microsoft Excel

Microsoft Outlook

Job description

Otis in Leicester is seeking a Parts Procurement Administrator to join the Parts team. The role supports engineers by sourcing, ordering and tracking parts to ensure timely maintenance and call-backs, with an 8am-4pm schedule.

You will raise purchase orders, liaise with suppliers on pricing and delivery, and maintain accurate procurement records in ERP/ordering systems. Strong organisation, communication, and MS Office skills are essential.