Part-time Purchase Ledger Administrator

WasteRecruit Ltd; Stratford-upon-Avon; Hybrid; GBP 18,000 - 24,000; Part time

Job summary

WasteRecruit Ltd. is recruiting for a Purchase Ledger Administrator in Stratford-upon-Avon. The role is part-time (30 hours/week) with a hybrid working pattern, combining office and home-based tasks.

You will handle supplier invoices, staff expenses, and payments, ensuring accuracy and timely processing within the finance team. The successful candidate will maintain supplier relationships, support audits, and contribute to data integrity.

Qualifications

• Experience working in a finance department.
• Good working knowledge of MS Office (Outlook, Teams, Excel).
• Confident working with numbers, high accuracy and attention to detail.

Responsibilities

• Invoice & Expense Processing
• Scanning and filing invoices and supporting documents
• Inputting purchase invoices and credit notes into the accounting system with correct coding
• Matching invoices to operational systems and resolving discrepancies
• Processing staff expense claims in line with policy
• Preparing payment files and managing direct debit payments
• Reconciliations and supplier management
• Audit & year-end support
• Data input, analysis and process documentation
• Identifying opportunities to improve processes and efficiency

Skills

Finance experience

Attention to detail

MS Excel

Numbers accuracy

Education

GCSEs including English & Maths

Job description

Our client is a leading provider of environmental compliance and data management services in the UK and Internationally. A vacancy currently exists for a Purchase Ledger Administrator to join their team in Stratford-upon-Avon. This is a part-time, hybrid role working 30 hours per week, offering a flexible blend of office and home-based working.

As a Purchase Ledger Administrator, you’ll be the key point of contact for all internal and external queries related to Accounts Payable. Working closely with the wider finance team, you’ll ensure the smooth and accurate processing of purchase invoices, staff expenses, and supplier payments. You’ll play a vital role in maintaining strong supplier relationships, supporting audit processes, and ensuring financial data integrity. Your attention to detail and proactive approach will help maintain efficient financial operations and uphold our commitment to timely and accurate payments.

Key Responsibilities

• Invoice & Expense Processing
• Scanning and electronically filing invoices and supporting documents.
• Inputting purchase invoices and credit notes into the accounting system with correct coding.
• Matching invoices to operational systems and resolving discrepancies.
• Processing staff expense claims in line with policy and flagging exceptions.
• Payment Processing
• Preparing weekly and ad hoc payment files in line with authorisation levels.
• Managing direct debit payments and providing weekly payment summaries.
• Following up on overdue approvals to avoid payment delays.
• Reconciliations & Supplier Management
• Completing regular reconciliations and resolving queries proactively.
• Reviewing supplier statements and following up on missing documents.
• Maintaining supplier contact and financial data in the CRM and accounting system.
• Audit & Year-End Support
• Preparing audit evidence and providing clear explanations.
• Assisting with tax and compliance documentation as needed.
• Team Support & Continuous Improvement
• Supporting with data input, analysis, and process documentation.
• Identifying opportunities to improve processes and enhance efficiency

Skills, Knowledge & Expertise

• Experience working in a finance department
• Good working knowledge of MS Office (Outlook, Teams, Excel)
• Confident working with numbers, high standard of accuracy and attention to detail
• Quick learner able to follow processes and escalates queries where required
• Strong work ethic, positive can-do attitude and pro-active problem solver
• High level of professionalism and awareness of receiving confidential information

Qualifications

5 GCSEs or equivalent (including English and Maths)

Ref: J9760