Part-time Prep School Secretary

St Edmund's College; Standon; On-site; GBP 12,000 - 18,000; Part time

Job summary

StEdmund’s College Prep School seeks a friendly, highly organised, and professional secretary to join our welcoming Prep School team. The role is part-time (2days per week) during term time, starting September2026.

Responsibilities include managing reception, handling enquiries, preparing documents, maintaining records, coordinating meetings, and supporting admissions. You will liaise with college departments and assist safeguarding procedures to ensure a safe environment for pupils.

Qualifications

• An excellent administrator with outstanding organisational skills and attention to detail.
• A confident communicator with a warm, approachable manner.
• Able to manage a varied workload and prioritise effectively.
• Proficient in Microsoft Office and comfortable working with school management systems.
• Calm, professional and able to always maintain confidentiality.
• Experienced in an administrative or school office environment (desirable).

Responsibilities

• Provide a warm and professional reception for pupils, parents and visitors.
• Manage telephone and email enquiries and provide comprehensive administrative support to the Headmaster and Prep School staff.
• Prepare correspondence, reports, newsletters and other school documentation.
• Maintain accurate electronic and paper records.
• Coordinate meetings and appointments, including with parents and external professionals.
• Support Prep School admissions administration and occasionally assist with tours for prospective families.
• Liaise with College departments including catering, transport, grounds and finance.
• Administer Nursery Grant Funding processes.
• Assist with pupil welfare, visitor management and security procedures.
• Support safeguarding procedures and contribute to maintaining a safe environment for all pupils.

Skills

Organisation

Communication

Prioritisation

Confidentiality

Calm under pressure

Tools

Microsoft Office

School management systems

Job description

Part‑time Prep School Secretary

StEdmund’s College Prep School seeks a friendly, highly organised, and professional secretariat to join our welcoming Prep School team. The role is part‑time (2days per week) during term time, starting September2026.

Responsibilities

• Provide a warm and professional reception for pupils, parents and visitors.
• Manage telephone and email enquiries and provide comprehensive administrative support to the Headmaster and Prep School staff.
• Prepare correspondence, reports, newsletters and other school documentation.
• Maintain accurate electronic and paper records.
• Coordinate meetings and appointments, including with parents and external professionals.
• Support Prep School admissions administration and occasionally assist with tours for prospective families.
• Liaise with College departments including catering, transport, grounds and finance.
• Administer Nursery Grant Funding processes.
• Assist with pupil welfare, visitor management and security procedures.
• Support safeguarding procedures and contribute to maintaining a safe environment for all pupils.

Qualifications & Experience

• An excellent administrator with outstanding organisational skills and attention to detail.
• A confident communicator with a warm, approachable manner.
• Able to manage a varied workload and prioritise effectively.
• Proficient in Microsoft Office and comfortable working with school management systems.
• Calm, professional and able to always maintain confidentiality.
• Experienced in an administrative or school office environment (desirable).

Legal and Safeguarding

Applicants must be willing to undergo a safeguarding check and the role requires an enhanced DBS check, including children’s barred list, due to regulated activity. This position is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.