Part Time Office Manager

Office Angels; Northampton; On-site; GBP 12,000 - 23,000; Part time

Job summary

Office Angels in Northampton is seeking an Office Manager to join our team on a part‑time basis (2 days a week). The role is office‑based, with 9am–5:30pm hours and reporting to the Office Director.

You will provide proactive support to Directors, Partners and Associates while overseeing administration, compliance, marketing, HR, finance, IT and facilities management across the Northampton office.

Qualifications

• Previous experience in an Office Manager or similar administrative leadership role.
• Exceptional organisational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills with excellent attention to detail.
• Experience supporting senior stakeholders and working within a professional services environment.
• Ability to identify process improvements and implement efficient working practices.

Responsibilities

• Manage day‑to‑day administrative functions of the office, ensuring efficient and professional operations.
• Act as the main point of contact for callers, visitors, and team members working remotely.
• Support the Office Director, Managing Director, Partners, and Associates with administrative and business support activities.
• Drive consistency, efficiency, and standardisation of processes across offices.
• Organise and distribute confidential marketing approaches, network communications, and confidentiality agreements.
• Prepare, proofread, format, and distribute presentations, Information Memoranda, Sales Memoranda, and other client‑facing documentation.
• Support client service delivery by ensuring high standards of communication and responsiveness.
• Coordinate quarterly team meetings and attend monthly work‑in‑progress meetings.
• Manage post‑deal marketing activity, press releases, website updates, and wider marketing campaigns.
• Maintain and support the firm’s CRM system, ensuring data accuracy and user engagement.
• Manage relationships with external IT providers, coordinate hardware requirements, and support IT projects.
• Oversee employee administration including onboarding, induction, appraisals, training coordination, and offboarding processes.
• Support FCA compliance, anti‑money laundering administration, and regulatory reporting requirements.
• Manage financial administration including invoices, payroll coordination, expense processing, reconciliations, and service contracts (Northampton office responsibilities).
• Oversee health and safety, office maintenance, landlord and tenant liaison, and general facilities management.
• Ensure the office remains professional, organised, compliant, and always welcoming.

Skills

Microsoft Office

Communication

Time management

Organisation

Problem solving

CRM systems

Tools

CRM systems

Job description

Office Manager

Location: Northampton
Job Type: Part time (2 days a week)
Hours: 9am-5:30pm

As an Office Manager, you'll play a pivotal role in ensuring the smooth and efficient operation of the Northampton office. Reporting directly to the Office Director, you'll provide proactive support to Directors, Partners, and Associates while overseeing administration, compliance, marketing, HR, finance, IT, and facilities management. This is a varied, hands‑on role that requires exceptional organisational skills, attention to detail, and a commitment to delivering outstanding service both internally and externally. The Office Manager is office-based.

Key Responsibilities

• Manage all day‑to‑day administrative functions of the office, ensuring efficient and professional operations.
• Act as the main point of contact for callers, visitors, and team members working remotely.
• Support the Office Director, Managing Director, Partners, and Associates with administrative and business support activities.
• Drive consistency, efficiency, and standardisation of processes across offices.
• Organise and distribute confidential marketing approaches, network communications, and confidentiality agreements.
• Prepare, proofread, format, and distribute presentations, Information Memoranda, Sales Memoranda, and other client‑facing documentation.
• Support client service delivery by ensuring high standards of communication and responsiveness.
• Coordinate quarterly team meetings and attend monthly work‑in‑progress meetings.
• Manage post‑deal marketing activity, press releases, website updates, and wider marketing campaigns.
• Maintain and support the firm’s CRM system, ensuring data accuracy and user engagement.
• Manage relationships with external IT providers, coordinate hardware requirements, and support IT projects.
• Oversee employee administration including onboarding, induction, appraisals, training coordination, and offboarding processes.
• Support FCA compliance, anti‑money laundering administration, and regulatory reporting requirements.
• Manage financial administration including invoices, payroll coordination, expense processing, reconciliations, and service contracts (Northampton office responsibilities).
• Oversee health and safety, office maintenance, landlord and tenant liaison, and general facilities management.
• Ensure the office remains professional, organised, compliant, and always welcoming.

What We're Looking For

• Previous experience in an Office Manager, Practice Manager, Operations Coordinator, or similar administrative leadership role.
• Exceptional organisational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills with excellent attention to detail.
• Confidence producing, reviewing, and formatting professional business documents and presentations.
• Experience supporting senior stakeholders and working within a professional services environment.
• Ability to identify process improvements and implement efficient working practices.
• Strong IT skills including Microsoft Office applications and CRM systems.
• A proactive, hands‑on approach with the ability to work independently and as part of a team.
• High levels of integrity, professionalism, and discretion when handling confidential information.
• Excellent problem‑solving skills and a "can-do" attitude.

Nice to Have (Optional)

• Experience within professional services, corporate finance, financial services, legal, accountancy, or consultancy environments.
• Working knowledge of FCA compliance and Anti‑Money Laundering procedures.
• Experience managing external suppliers, facilities, or IT service providers.
• Payroll, accounts, or bookkeeping experience.

Why You'll Love Working Here

• Opportunity to take ownership of a varied and influential role.
• Work closely with senior leadership and contribute to companywide projects.
• Join a collaborative and professional team environment.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Equal Opportunities Employer