Part-time Office and Accounts Administrator (Maternity Cover)

Wave Photonics; Cambridge; On-site; GBP 16,000 - 21,000; Part time

Job summary

Wave Photonics is looking for a Part-time Office and Accounts Administrator to support accounting and administrative functions in their Cambridge office. This fixed-term position is ideal for a proactive individual who can manage various responsibilities, working part-time to cover maternity leave for up to 12 months.

Benefits

Annual leave 25 days pro rata + bank holidays

Flexible working options available

Qualifications

• Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook) is desired.
• Good attention to detail and organisational skills are essential.
• Comfortable handling numerical data and previous experience may be beneficial.

Responsibilities

• Manage day-to-day bookkeeping and supplier payments.
• Provide general office support and maintain office records.
• Support grant funding preparations and project cost forecasting.

Skills

Attention to detail

Organisational skills

Verbal communication

Written communication

Numerical data handling

Education

Basic accounting knowledge

Experience with Microsoft Office

Tools

Xero

Job description

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Part-time Office and Accounts Administrator (Maternity Cover), Cambridge

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Client:

Wave Photonics

Location:

Cambridge, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

cf10b53f3ea6

Job Views:

7

Posted:

22.06.2025

Expiry Date:

06.08.2025

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Job Description:

About us

At Wave Photonics, we are building a platform to enable and accelerate the development, mass production and adoption of integrated photonics technologies. Integrated photonics is crucial in enabling a host of applications ranging from energy-efficient communications, wearable healthcare sensors, rapid diagnostic tools, optical tensor processors, on-chip LiDAR, quantum computing and communication, and many more. We believe that many obstacles in developing these technologies can be removed using a combination of simulation, statistical modelling and optimisation techniques.

Founded in 2021, we have backing from great investors in Silicon Valley, the UK, and the EU, and are contributing to multiple projects funded by the UK's innovation agency, Innovate UK. We were also successful in winning a prestigious European Innovation Council Accelerator project to develop solutions for frontier applications of integrated photonics.

We are seeking a highly driven and enthusiastic Office and Accounts Administrator to join our team and contribute to our aim of accelerating the growth and adoption of integrated photonics technologies.

Role overview

This role provides an exciting opportunity for an organised and proactive administrator to join our team and support the operation of the business.

The ideal candidate will be capable of managing multiple workloads and be open to diverse responsibilities. The candidate will support accounting activities, general administrative tasks and grant administration.

Key responsibilities will include:

Accounting support

• Take ownership of day-to-day bookkeeping for the company, including recording transactions, creating invoices, and ensuring invoices from suppliers are paid on time
• Track project expenses on the accounting software
• Assist in accounting-related requests where required

General administrative

• Provide general office support and strive towards the smooth running of the office by maintaining office supplies, managing office building issues and maintenance, and other ad-hoc administrative tasks
• Maintaining records, including employee documentation and invoices
• Support the planning of office events
• Handle grant funding claim preparations
• Perform administrative tasks related to grants, e.g. provide information requests, deliver documentation to report on project progress
• Work with project leads on forecasting project costs and other tasks as required

In this role, you will be immersed in the fast-paced environment of a start-up that has ambitions to change the integrated photonics industry. We value enthusiastic people who bring a willingness to learn new things and challenge existing ideas.

Working pattern: part-time work, 24 hours a week (working 3 days a week, but there is room for flexibility), fixed term up to 12 months to cover maternity leave

Requirements

Desired skills and experience

• Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Good attention to detail and organisational skills
• Good verbal and written communication skills
• Comfortable with handling numerical data
• Previous experience in a similar role may be beneficial, but is not required
• Basic accounting knowledge is desirable
• Experience/familiarity with accounting software, e.g. Xero is desirable

If you are as excited as we are about the world-changing technologies that can be enabled by integrated photonics and you want to play a key part in it, then please get in touch!

Salary and compensation

• Annual salary of £27k - £35k pro rata, depending on experience (£16.2k to £21k part-time)
• Annual leave 25 days pro rata (15 days part-time) + bank holidays
• In-person working with flexible working options available where possible

Work environment

At Wave Photonics we see a brighter future. We strive towards that goal not only in the technology we develop, but as a dedicated and welcoming team who are passionate about working together to make it happen. We see the huge value in creating a team with people from all backgrounds and experiences. Equity, diversity, and inclusion are vital to our aim, and we strongly encourage people of all backgrounds and identities to apply.

Our office in Cambridge serves as the dynamic hub where brilliant minds converge to redefine the future of integrated photonics. Nestled in one of the world's most renowned academic and technological cities, our workspace embodies the spirit of collaboration, creativity, and cutting-edge exploration. We strive to create an environment where open communication and cross-disciplinary thinking are not just encouraged but celebrated.

How to apply

Please upload a CV and optional covering letter. Any questions can also be directed to [emailprotected] – please include the tag “WP0735-ADM” in the subject line.

All applicants will be notified within 28 days of application.