Part-Time Nursery Administrator — Make First Impressions Count

LLOYD'S REGISTER INTERNATIONAL; Newport; On-site; GBP 13,000 - 14,000; Part time

Benefits offered by this job

Employer pension

Annual leave (25 days pro rata)

Refer a Friend scheme

Discounts on nursery fees

Job summary

YMCA Fairthorne Group Newport IOW invites applications for a Nursery Administrator. This part-time role (20 hours per week) focuses on welcoming families, handling admissions, updating records, HR paperwork, and promoting the nursery in the local community.

You’ll be the first point of contact, with duties spanning reception, admin, and light HR tasks. Flexibility and strong communication help deliver a smooth nursery operation while supporting staff and families.

Qualifications

• experience in reception, front-of-house or another customer-facing role
• at least two years’ experience carrying out administrative duties in a busy environment
• excellent IT skills, including Microsoft Word, Excel, PowerPoint, Outlook and database systems
• strong organizational skills and the ability to prioritise competing workloads
• excellent written and verbal communication skills
• the ability to maintain confidentiality and handle sensitive information appropriately
• confidence when dealing with challenging situations
• a commitment to delivering excellent customer service
• a positive, proactive and reliable approach
• experience working in an Early Years, childcare or education setting
• experience using nursery management systems

Responsibilities

• welcoming families, visitors and professionals with a friendly and helpful approach
• answering enquiries both in person and over the telephone
• supporting parents through the nursery admissions process
• arranging nursery viewings and sending information packs
• booking settling visits and maintaining accurate records on our nursery management system
• maintaining children’s files, accident records and other important documentation
• providing administrative support for HR processes, including arranging interviews and preparing recruitment paperwork
• maintaining staff records and training files
• promoting the nursery through social media, newsletters and emails
• building relationships with local partners and stakeholders
• supporting community engagement activities and raising awareness of YMCA Fairthorne Group services
• working collaboratively with colleagues to help the nursery run smoothly
• providing practical support within nursery rooms or during lunch cover when required
• managing challenging situations professionally while maintaining excellent customer service
• maintaining confidentiality and following YMCA Fairthorne Group policies and procedures

Skills

Reception experience

Administrative duties

IT skills

Customer service

Organised

Nursery management systems

Tools

Nursery management systems

Job description

YMCA Fairthorne Group Newport IOW invites applications for a Nursery Administrator. This part-time role (20 hours per week) focuses on welcoming families, handling admissions, updating records, HR paperwork, and promoting the nursery in the local community.

You’ll be the first point of contact, with duties spanning reception, admin, and light HR tasks. Flexibility and strong communication help deliver a smooth nursery operation while supporting staff and families.