Part-time Foundation Administrator

St. James’s Place; Cirencester; Hybrid; GBP 14,000 - 19,000; Part time

Benefits offered by this job

28 days annual leave + bank holidays

Private Medical Insurance

Generous Pension Scheme 10–15%

Enhanced Parental Leave 26 weeks' pay

Protection Benefits

Job summary

St. James’s Place is seeking an organised Foundation Administrator in Cirencester to support the day-to-day operations of the charitable foundation.

The role offers hybrid working in Cirencester and part-time hours, with duties spanning grant payments, donor data, fundraising events and CRM management. You’ll join a small, collaborative team dedicated to social value and charitable impact, handling financial information with accuracy and engaging with multiple stakeholders across Foundation,

Qualifications

• Experience in administration, business support or operations.
• Strong organisational skills and attention to detail.
• Experience maintaining databases, records or management information systems.
• Good working knowledge of Microsoft Office, particularly Excel.
• Experience handling financial information, payments or reconciliations.
• Confident communicating with stakeholders via email, telephone and in person.
• Ability to manage multiple tasks and meet deadlines.
• Experience using CRM or donor management systems.
• Understanding of the charity or not-for-profit sector.
• Experience supporting fundraising, events or community initiatives.
• Knowledge of Gift Aid processes or charitable funding administration.
• Experience working with donor or grant management systems.

Responsibilities

• Support the administration and processing of grant payments to charitable organisations.
• Maintain accurate records across grant management and internal systems.
• Provide administrative support to fundraising activities and events.
• Monitor and update fundraising and donor information within the CRM database.
• Assist with data imports, exports, reporting and Gift Aid processes.
• Manage supporter materials and maintain accurate records.
• Respond to queries via telephone and email professionally.
• Collaborate with the Foundation and wider business to support team objectives.

Skills

CRM systems

Data management

Microsoft Excel

Stakeholder communication

Organisational skills

Attention to detail

Donor management

Fundraising events

Payment processing

Relationship building

Tools

CRM software

Microsoft Office

Job description

At a glance:

Location: Cirencester Office

Workplace Type: Hybrid

Employment Type: Permanent, Part Time 28 hours per week

Seniority: Entry Level

About The Role

We're looking for an organised and proactive Foundation Administrator to join our Foundation team in Cirencester. This is an exciting opportunity to play a key role in supporting the day-to-day operations of our charitable foundation, helping to ensure funding reaches charities efficiently and fundraising activities run smoothly.

Working as part of a small and collaborative team, you will provide essential administrative support across grant-making, fundraising, database management and financial processes. You'll have the opportunity to work closely with colleagues across the Foundation, Finance and Responsible Business teams, contributing to meaningful initiatives that make a positive impact within our communities.

This role offers variety, responsibility and the chance to be part of a team dedicated to delivering social value and supporting charitable causes.

What You'll Be Doing

• Supporting the administration and processing of grant payments to charitable organisations.
• Maintaining accurate records across grant management and internal systems.
• Providing administrative support to fundraising activities and events.
• Monitoring and updating fundraising and donor information within the CRM database.
• Assisting with data imports, exports, reporting and Gift Aid processes.
• Managing supporter materials and maintaining accurate records.
• Responding to queries via telephone and email in a professional and timely manner.
• Working collaboratively with colleagues across the Foundation and wider business to support team objectives.

About You

You'll be a highly organised administrator who enjoys working with data, systems and processes while maintaining excellent attention to detail. You'll be comfortable managing multiple priorities, handling financial information accurately and building positive working relationships with a range of stakeholders.

You will bring experience gained within an administrative, business support or operations environment and have a genuine interest in supporting charitable activity and delivering excellent service. You thrive in a team environment, take pride in producing high-quality work and are happy to support a variety of projects and initiatives as required.

• Experience working in an administration, business support or operational role.
• Strong organisational skills and excellent attention to detail.
• Experience maintaining databases, records or management information systems.
• Good working knowledge of Microsoft Office, particularly Excel.
• Experience handling financial information, payments or reconciliations.
• Confident communicating with stakeholders via email, telephone and in person.
• Ability to manage multiple tasks and work accurately to deadlines.
• Experience using CRM or database management systems.
• Understanding of the charity or not-for-profit sector.
• Experience supporting fundraising, events or community initiatives.
• Knowledge of Gift Aid processes or charitable funding administration.
• Experience working with donor or grant management systems.

What's in it for you?

Whatever stage of life you're in, our benefits are designed to provide the support, flexibility, and peace of mind you need to thrive both at work and beyond.

In addition to our discretionary annual bonus scheme, which reflects both individual and company performance, you'll benefit from a market-leading benefits package tailored to support your wellbeing, financial security, and family life.

Our benefits include:

• 28 days' annual leave plus bank holidays, with the option to purchase up to 5 additional days.
• Private Medical Insurance – company-funded cover for you and your immediate family
• Generous Pension Scheme – a non-contributory employer contribution of 10%, increasing with length of service up to 15%, plus the opportunity to increase this through salary sacrifice
• Enhanced Parental Leave – up to 26 weeks' full pay to support growing families.
• Protection Benefits – company-funded critical illness cover, income protection, and life assurance
• EV salary sacrifice scheme through Tusker

Reasonable Adjustments

We're an equalopportunities employer and want to ensure our recruitment process is accessibleand inclusive for all, if you require reasonable adjustment(s) at any stageplease let us know by emailing us at [e-mail]

Research tells usthat applicants (especially those from underrepresented groups) can be put offfrom applying for a role if they do not meet all the criteria or have been onan extended career-break. If you think you would be a good match for this role andcan demonstrate some transferable experience

What's next?

If you're excitedabout this role and believe you have the skills and experience we're lookingfor, we'd love to hear from you! As a businessregulated by the FCA we would advise you to familiarise yourself with theconduct regulations and in particular consumer duty obligations prior to aninterview with SJP.