Part Time Finance Assistant

The Recruitment Duo; Birmingham; Hybrid; GBP 17,000 - 24,000; Part time

Benefits offered by this job

25 days holiday pro rata

Bank Holidays

Hybrid flexible working

Birthday off

Employee assistance programme

Health insurance

Job summary

The Recruitment Duo is seeking a part-time Finance Assistant to join the Finance team on a temporary basis in Central Birmingham. The role involves handling the finance function with accuracy in Quickbooks and Google Docs, including invoices, purchase orders, and bank transactions.

DBS check will be required by the employer. You will report to the Finance Manager and support in day-to-day finance operations, including payroll processing support (outsourced) and year-end accounting tasks.

Qualifications

• Proven experience in similar Finance Assistant/Accounts Assistant role is essential
• Experience using Quickbooks advantageous
• Experience working in not-for-profit advantageous
• Ability to work as part of a small team essential
• High levels of attention to detail
• Excellent communication skills

Responsibilities

• Assist with inputting and coding purchase invoices, purchase orders, sales invoices and bank transactions in Quickbooks
• Process supplier invoices and statements with correct authorisation
• Create and manage fortnightly BACs runs
• Raise invoices and purchase orders promptly
• Maintain accurate records in Quickbooks posting entries as they occur
• Reconcile bank accounts weekly and allocate payments
• Manage debtors to ensure timely payments
• Handle petty cash and debit card payments and process transactions
• Support with timesheets for monthly payroll (outsource)
• Process expenses
• Assist with annual audit processes and accounts submissions
• Perform ad-hoc finance tasks as required

Skills

Attention to detail

Communication skills

Teamwork

Tools

Quickbooks

Job description

Role: Temporary Part Time Finance Assistant

Location: Central Birmingham

Hours: 15 - 20 hours per week flexible

Salary: £15 per hour + benefits

Benefits: 25 days holiday plus Bank Holidays, hybrid flexible working, birthday off, employee assistance programme and health insurance

We are working on behalf of an established and award winning organisation, who are seeking a part time Finance Assistant to join their Finance department on a temporary basis. This role would report into the Finance Manager.

As a Finance Assistant you will be responsible for the smooth running of the organisations finance function, with keeping up to date with accurate records relating to financial transactions in Quickbooks and Google documents. This includes accurately inputting and coding purchase invoices, purchase orders, sales invoices and bank transactions.

Please note all positions within this organisation require a DBS which will be taken out by the employer.

Role and responsibilities:

• As a part time Finance Assistant you will be responsible for the promptly responding to all queries received in the finance inbox and support the Finance Manager in the smooth running of the finance operations.
• Responsible for accurately inputting and processing supplier invoices and statements, ensuring they are correctly authorised
• Create and manage fortnightly BACs runs
• Promptly raise invoices and purchase orders
• Maintain accurate recording keeping in the the accounting system Quickbooks by accurately posting all entries as they occur
• Reconcile bank accounts weekly and allocate payments received
• Closely manage debtors to ensure payments are received in a timely manner
• Manage the petty cash and debit card payments and process transactions
• Support with processing timesheets for monthly payroll for up 60 – payroll is currently outsourced
• Process expenses
• Assist with the annual audit process and accounts submission to various bodies
• Adhoc finance related tasks as required

Skills and experience required:

• Proven experience in similar Finance Assistant, Finance Officer or Accounts Assistant role is essential
• Experience using Quickbooks advantageous
• Experience working in not-for-profit advantageous
• Ability to work as part of a small team essential
• High levels of attention to detail
• Excellent communication skills

Benefits:

• 25 days holiday plus 8 Bank Holidays pro rota
• Holiday entitlement increasing with service
• Day off for birthday
• Hybrid flexible working
• Enhanced sick pay
• Health insurance including dental and optical
• Employee assistance programme
• Access to discounts

Please note this role will require a DBS which will be taken out by the employer.