Finance Assistant

Fresh Start Recruitment (UK) Ltd; Mansfield; On-site; GBP 25,000 - 31,000; Part time

Benefits offered by this job

Pension scheme

Free parking

Casual dress

25 days + bank holidays (pro rata)

Job summary

Fresh Start Recruitment (UK) Ltd in Mansfield, Nottinghamshire, is recruiting a Finance Assistant to support a local charity on a part-time basis. The role is office-based, 15–18 hours per week, with a preference for full days.

The ideal candidate has finance experience and is proficient with QuickBooks and Excel. You will handle book-keeping, payroll input, bank reconciliations, reporting for budgeting and funding streams, and assist with invoices and payments using QuickBooks Payroll.

Qualifications

• Must have a finance background and be comfortable dealing budgets.
• Excel and QuickBooks knowledge are required.
• They are looking for a competent person who is happy working in a small team environment on their own initiative.

Responsibilities

• Book-keeping and payroll system including the cash books and nominal ledger accounts; organise weekly, monthly and quarterly routines to ensure everything is kept up to date
• Maintain the finance filing system and storage of records/paperwork
• Carry out monthly bank reconciliations.
• To undertake all banking transactions including withdrawal of cash as required
• Process staff expenses and project invoices allocating costs to funding streams as directed by Head of Service
• Work alongside the Head of Service to monitor financial performance against specific budgets and forecasts
• Producing regular reports and providing budgets and forecasts for trustee meetings
• Ensure that all rents, service charges, membership fees, training fees and other income are properly collected, recorded, banked and entered in QuickBooks
• Carry out monthly credit control on income receivable, chasing or invoicing where necessary and ensuring actions are made to trigger payment
• Match purchase orders to invoices as they come in and check details of invoice
• Process invoices and assign to relevant expenditure codes
• Create payments on QuickBooks Payroll and get CEO to do final checks; produce BACS export file and upload to Yorkshire Bank and arrange for authorisation

Skills

Finance experience

Tools

QuickBooks

Excel

Job description

Finance Assistant

Mansfield, Nottinghamshire

15 - 18 hours per week preferably full day

£28,000 pr

Fixed term contract - 12 months with a view to be extended after this period

We are supporting a local charity with the recruitment of a Finance Assistant, this is an office-based role, and they requirement someone to work 15 - 18 hours per week (full days preferred) to apply for the role you must have previous finance experience and be competent with QuickBooks and excel.

Duties the Finance Assistant

• Book-keeping and payroll system including the cash books and nominal ledger accounts; organise weekly, monthly and quarterly routines to ensure everything is kept up to date
• Maintain the finance filing system and storage of records/paperwork
• Carry out monthly bank reconciliations.
• To undertake all banking transactions including withdrawal of cash as required
• Process staff expenses and project invoices allocating costs to funding streams as directed by Head of Service
• Work alongside the Head of Service to monitor financial performance against specific budgets and forecasts
• Producing regular reports and providing budgets and forecasts for trustee meetings
• Ensure that all rents, service charges, membership fees, training fees and other income are properly collected, recorded, banked and entered in QuickBooks
• Carry out monthly credit control on income receivable, chasing or invoicing where necessary and ensuring actions are made to trigger payment
• Match purchase orders to invoices as they come in and check details of invoice
• Process invoices and assign to relevant expenditure codes
• Create payments on QuickBooks Payroll and get CEO to do final checks; produce BACS export file and upload to Yorkshire Bank and arrange for authorisation

Personal skills and experience required for the Finance Assistant

• Must have a finance background and be comfortable dealing budgets
• Excel and Quick books knowledge are required
• They are looking for a competent person who is happy working in a small team environment on their own initiative
• Previous knowledge of working with a charity would be helpful

Additional information

• 25 days plus bh (pro rota) Christmas shut down
• Flexi window of 1 hour for start/finish time
• Wellbeing hours - time away from work as a team
• Team development days
• Pension scheme
• Free parking
• Casual dress