Part-Time Finance Administrator

Pupil Progress Ltd; Brighton; Hybrid; GBP 25,000 - 28,000; Part time

Job summary

Pupil Progress Ltd is seeking a Finance Executive to support financial operations with a focus on payroll, creditor control, and invoicing in a part-time role. The ideal candidate will possess relevant accounting qualifications and experience, contributing to a vibrant team culture while driving the success of our EdTech mission.

Benefits

Pension scheme

Career progression

Flexible/hybrid working opportunities

23 days holiday + bank holidays

Continuous learning and development

Fun, friendly, collaborative team culture

Qualifications

• 2 years of overall combined accounting and bookkeeping experience.
• Knowledge of VAT and EU tax rules desirable.
• Experience in EdTech preferred.

Responsibilities

• Processing company payroll using Xero.
• Maintaining the pension scheme and creditor control.
• Assisting with month-end and year-end reconciliations.

Skills

Attention to detail

Communication

Time management

Education

MAAT or equivalent

Tools

Xero

Hubspot CRM

Job description

About Pupil Progress

Founded by former educators, Pupil Progress is a fast-growing EdTech company dedicated to helping every student reach their full potential. Our platform provides powerful tools for tracking student progress at every level, enabling teachers and school leaders to make informed decisions, save time, and improve outcomes. We work with schools and Trusts across the UK and are proud to be transforming education one system at a time.

The Role

As a Finance Executive, you will support the financial operations of our growing organisation through precise management of payroll, creditor control, and sales invoicing. Working part-time (25 hours per week), you will ensure financial accuracy and compliance while maintaining clear and consistent communication with internal teams and external stakeholders.

You will be part of a collaborative team, taking ownership of key finance processes and playing a central role in maintaining smooth day-to-day financial workflows. Your attention to detail and ability to manage recurring deadlines will be essential in ensuring timely payroll processing and effective creditor oversight. Familiarity with VAT and EU tax rules, as well as FRS102 and UKGAAP, is desirable.

While your role will focus on maintaining existing systems and processes, your experience and professionalism will help ensure the finance function continues to operate efficiently and reliably as the organisation grows.

Responsibilities and tasks:

• Processing of company payroll (Xero)
• Maintaining the company pension scheme, adhering to auto enrolment duties
• Creditor control and associated
• Creating and issuing of sales invoices
• Payment of salaries and supplier invoices
• Assisting with debtor control as and when required
• Supporting month-end year-end reconciliations
• Assisting the Head of Finance and Operations in day-to-day operations of the business

What we’re looking for:

• Accountancy qualifications such as MAAT or equivalent
• 2 years of overall combined accounting and bookkeeping experience
• Knowledge of Xero essential
• Knowledge of Hubspot CRM essential
• Knowledge of Moss is preferred not essential
• EdTech experience is preferred not essential

• Competitive salary
• Salary Range £25,000 - £28,000 (depending on experience)
• Mentoring from leaders with education and business experience
• Direct access to the company founders and leaders in a role that shapes future growth of Pupil Progress
• A role with real responsibility from the start
• Continuous learning and development
• Pension scheme
• Career progression
• Flexible/hybrid working opportunities
• 23 days holiday + bank holidays (+1 day each year up to 5)
• Fun, friendly, and collaborative team culture

Join us and help shape the future of education while building a career with purpose. Apply now to be part of our mission.

Closing date: 11/06/25