Finance Administrator

Sysco; Ashford; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Join Sysco as a Finance Administrator, playing a key role in supporting the Merchandising team. You'll manage data for end user rebates, ensure timely invoicing, and streamline processes while collaborating in a flexible hybrid environment. This role calls for strong Excel skills and a meticulous approach to analysis.

Benefits

Pension scheme

Generous holiday allowance of 23 days

Discounts on food and products

Recognition awards and Incentives

Real career opportunities

Qualifications

• Strong Excel skills and analytical thinking required.
• Excellent communication and teamwork skills.
• Meticulous analysis and ability to manage information.

Responsibilities

• Set up and maintenance of end user rebates in SAP.
• Building and checking reports for supplier invoicing.
• Raising invoices and responding to supplier queries.

Skills

Excel

Analytical thinking

Communication

Teamwork

Education

Knowledge of SAP/BW

Job description

We are currently recruiting for a Finance Administrator to join the Merchandising team on a full-time permanent basis. This is a key business support to the Merchandising team with an emphasis on end user rebate and turnover support.

End user rebates account for approximately £36m of supplier invoicing on an annual basis with rebates being set up across multiple customers and suppliers with large amounts of data processed monthly. Approximately £79m of supplier invoicing from approximately 700 suppliers comes through the turnover inbox annually, with monthly invoicing taking place.

This role is offering flexible hybrid working with 1-2 days per week based in our Ashford, Kent office for team collaboration and meetings, so you must be with in a commutable distance.

Key Accountabilities & Responsibilities:

• Set up and maintenance of end user rebates in SAP, changing prices ensuring they are done in a timely manner so as not to cause errors.
• Building, running and checking reports to make sure the correct amounts are being reclaimed from suppliers and to provide backup for claims.
• Raising invoices to suppliers.
• Sending stats to suppliers to back up invoiced values.
• Investigating and responding to supplier queries.
• Investigating queries raised by the sales team, working with them to resolve and put processes in place to mitigate further issues.
• Assistance in the preparation and posting of month end journals.
• Assistance in the preparation of monthly balance sheet compilation and producing corresponding backup.
• Monitoring, categorising and responding to e-mails coming into the shared inbox.
• Helping to review process, streamlining where necessary and ensuring they align with our SCRIPT principles, particularly getting things right first time.
• Saving down turnover sent in by suppliers monthly.
• Assisting in monitoring, categorising and responding to e-mails coming into the shared turnover inbox, responding to simple queries.
• Ad Hoc support as needed while the turnover team goes through a transition on to a new automated rebates tool.
• Understanding how the new Merchandising rebates tool works and understanding the process of supplier terms set up and maintenance.
• Supporting the team in finalising prior year figures, performing audits and getting them agreed by the buyers so they can be invoiced to suppliers.
• Raising invoices monthly for both current year and prior year income. Maintenance of the monthly files to enable information to be found quickly.
• Merchandising – General
• Supporting the Merchandising team as needed on an ad hoc basis.
• Ad-hoc analysis as and when required.

About you:

This is a great role for someone who possesses strong Excel skills and an analytical way of thinking. You will have excellent communication and teamwork skills to liaise effectively with multiple stakeholders and departments across the business, as well as being meticulous in your analysis and able to prioritise and manage different sources of information with a dedicated focus on driving results. Knowledge of SAP/ BW would be advantageous for this role.

What you’ll receive:

• A competitive salary
• Pension scheme
• Generous holiday allowance of 23 days, with option to purchase additional holidays + bank holidays
• Huge discounts on all sorts of lovely food and award-winning products through our staff shop
• Discounts on Cinema tickets, shopping and earn cashback on purchases through Sodexo.
• Recognition awards and Incentives
• Real career opportunities - being part of Sysco, the world’s leading foodservice business, opens up a world of possibility

At Sysco GB everyone is welcome. We don’t want you to ‘fit our culture’ we want you to help define it and we actively celebrate the unique talents of each and every colleague. We don’t just look at your CV, we’re more focused on who you are and your potential. As part of our values, we are committed to fostering a diverse and inclusive culture where everyone has a voice, is appreciated and has the same opportunities. We work hard to ensure that everyone feels part of our business, as we care for one another and connect the world through food and trusted partnerships. Our ultimate goal is to ensure that everyone belongs and thrives at Sysco GB and we recognise that Sysco GB can only thrive when everyone feels they belong. We'll do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process, speak to our resourcing team who will be happy to support you.