Part-Time Bookkeeper

Allen Associates; Oxford; Hybrid; GBP 12,000 - 24,000; Part time

Benefits offered by this job

Flexible weekly hours

Partial remote work

Annual leave and pension entitlement

Historic environment setting

Job summary

Allen Associates is seeking a Part-Time Bookkeeper to manage a range of financial tasks for a historic property. The role supports cash flow, invoicing, payroll, VAT returns, and budgeting with some remote work and weekly site visits.

The ideal candidate has proven bookkeeping experience, familiarity with Xero, and strong organisational skills to ensure accurate records and timely reporting.

Qualifications

• Proven bookkeeping or accounting experience with strong cash management.
• Experience with payroll and pension schemes is desirable.
• Familiarity with financial reporting, budgeting and liaising with external accountants.

Responsibilities

• Monitor bank accounts, credit card payments, and cash flow.
• Review invoices and raise sales invoices for operations.
• Set up and maintain vendor trade accounts and process weekly/ad hoc payments.
• Run payroll and manage staff pension schemes; keep HR records current.
• Prepare VAT returns and assist with annual budgets.
• Coordinate with external accountants for year-end reporting.
• Review utilities, insurance, and health and safety compliance.
• Maintain finance spreadsheets and use finance software (Xero).

Skills

Xero experience

Cash management

Payroll experience

Organisational skills

Tools

Xero

Job description

Part-Time Bookkeeper

Are you an experienced Bookkeeper seeking a flexible role that allows you to work independently while supporting the management of a historic property? If you are dependable, highly organised, and comfortable managing a range of financial and administrative tasks, this opportunity offers you the chance to work within a stunning environment with adaptable hours.

Part-Time Bookkeeper Responsibilities

• Monitoring bank accounts, credit card payments, and statements to ensure accurate cash flow management.
• Reviewing purchase invoices and raising sales invoices to support smooth financial operations.
• Setting up and maintaining vendor trade accounts, executing weekly and ad hoc payments.
• Managing payroll, maintaining staff pension schemes, and ensuring HR records are accurate and current.
• Preparing quarterly VAT returns and developing annual budgets.
• Liaising with external accountants regarding year-end and financial reporting.
• Reviewing insurance policies, utilities, and overseeing health and safety inspections such as fire safety and electrical maintenance.
• Maintaining finance spreadsheets and working with finance software, ideally on Xero.

Part-Time Bookkeeper Rewards

• Flexible weekly hours, fluctuating between 8 and 16 hours, with some work remote.
• Flexibility to work around your commitments while supporting a high-standard household.
• Annual leave and pension entitlement
• Opportunities to work within a historic, well-maintained environment.

The Company

Our client manages a Grade 1 listed estate renowned for its historic and architectural significance. They value quality and professionalism, supporting a work environment that is adaptable to individual needs.

Part-Time Bookkeeper Experience Essentials

• Proven experience in bookkeeping or accounting roles, ideally with Xero or similar finance software.
• Experience in cash management, VAT submissions, payroll, and pension schemes.
• Familiarity with financial reporting, budgeting, and liaising with external accountants.
• Strong organisational skills, attention to detail, and reliability.
• Knowledge of utilities, health and safety inspections, and basic property operations.

Location

Based in Oxfordshire and accessible by car, with parking available. The role involves visiting the residence once a week to collect post, check-in with household staff, and handle administrative tasks, with most work manageable remotely.