Part-Time Bookkeeper

Allen Associates (Oxford) Ltd; Bicester; Hybrid; GBP 6,000 - 21,000; Part time

Benefits offered by this job

Flexible hours

Remote work possible

Annual leave

Pension entitlement

Job summary

Allen Associates (Oxford) Ltd is seeking a part-time Bookkeeper to support a Grade 1 listed estate. The role offers flexible hours, with weekly variability and some remote work, and involves cash flow management, invoicing, payroll, VAT returns, budgeting, and external accounting liaison.

Based in Oxfordshire and accessible by car, you will visit the residence weekly for post checks and coordination with household staff, while most tasks can be completed remotely.

Qualifications

• Proven bookkeeping/accounting experience.
• Experience with cash management and VAT submissions.
• Payroll and pension schemes experience.
• Familiarity with budgeting and financial reporting.
• Able to liaise with external accountants.

Responsibilities

• Monitor bank accounts and statements to ensure accurate cash flow.
• Review purchase invoices and raise sales invoices to support operations.
• Set up and maintain vendor trade accounts; execute weekly/ad-hoc payments.
• Manage payroll and pension schemes; ensure HR records are accurate.
• Prepare quarterly VAT returns and assist in budgeting processes.
• Coordinate with external accountants for year-end and financial reporting.

Skills

Bookkeeping experience

Xero experience

Payroll

Budgeting

VAT submissions

Liaising with accountants

Tools

Xero

Job description

Part-Time Bookkeeper
Are you an experienced Bookkeeper seeking a flexible role that allows you to work independently while supporting the management of a historic property? If you are dependable, highly organised, and comfortable managing a range of financial and administrative tasks, this opportunity offers you the chance to work within a stunning environment with adaptable hours.

Part-Time Bookkeeper Responsibilities
This position will involve, but will not be limited to:

• Monitoring bank accounts, credit card payments, and statements to ensure accurate cash flow management.
• Reviewing purchase invoices and raising sales invoices to support smooth financial operations.
• Setting up and maintaining vendor trade accounts, executing weekly and ad hoc payments.
• Managing payroll, maintaining staff pension schemes, and ensuring HR records are accurate and current.
• Preparing quarterly VAT returns and developing annual budgets.
• Liaising with external accountants regarding year-end and financial reporting.
• Reviewing insurance policies, utilities, and overseeing health and safety inspections such as fire safety and electrical maintenance.
• Maintaining finance spreadsheets and working with finance software, ideally on Xero.

Part-Time Bookkeeper Rewards

• Flexible weekly hours, fluctuating between 8 and 16 hours, with some work remote.
• Flexibility to work around your commitments while supporting a high-standard household.
• Annual leave and pension entitlement
• Opportunities to work within a historic, well-maintained environment.

The Company
Our client manages a Grade 1 listed estate renowned for its historic and architectural significance. They value quality and professionalism, supporting a work environment that is adaptable to individual needs.

Part-Time Bookkeeper Experience Essentials

• Proven experience in bookkeeping or accounting roles, ideally with Xero or similar finance software.
• Experience in cash management, VAT submissions, payroll, and pension schemes.
• Familiarity with financial reporting, budgeting, and liaising with external accountants.
• Strong organisational skills, attention to detail, and reliability.
• Knowledge of utilities, health and safety inspections, and basic property operations.

Location
Based in Oxfordshire and accessible by car, with parking available. The role involves visiting the residence once a week to collect post, check-in with household staff, and handle administrative tasks, with most work manageable remotely.