Part Time Administrative Assistant

R. P. Marzilli & Company, Inc.; Plymouth; On-site; GBP 10,000 - 40,000; Part time

Job summary

An established industry player is seeking a Part-Time Administrative Assistant to join their dynamic team in Plymouth. This role offers a unique opportunity to engage in a variety of administrative tasks that support the operations of a leading landscape construction firm. You will be integral in ensuring efficient office operations, managing data entry, and maintaining communication with team members and clients. If you thrive in a collaborative environment and are passionate about delivering exceptional service, this position is perfect for you. Join a company that values quality and innovation in the landscaping industry and take the next step in your career.

Benefits

401(k) plan with company match

Medical insurance

Dental insurance

Vision insurance

FSA/HSA

Long-Term Disability and Life Insurance

Paid time Off

Tuition Reimbursement

Qualifications

• 2+ years experience in administrative support role required.
• Strong proficiency in Microsoft Office Suite is essential.

Responsibilities

• Provide administrative support including data entry and filing.
• Maintain office supplies and handle reception duties.

Skills

Microsoft Office Suite

Organizational Skills

Communication Skills

Problem Solving

Attention to Detail

Education

High School Diploma

Associate's Degree

Tools

Aspire Software

Job description

Part Time Administrative Assistant page is loaded

Part Time Administrative Assistant

Apply locations MA, Plymouth time type Part time posted on Posted 6 Days Ago job requisition id R870

Work With The Best

We are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.

R.P. Marzilli & Company is an award-winning landscape contractor that builds and maintains complex ultra-high-end landscapes for our distinguished clients. We are dedicated landscape professionals who are committed to leading the industry in quality construction and highly satisfied clients. Due to ongoing growth, we are seeking an experienced Part-Time Administrative Assistant to work as part of the Administration team.

This role will require you to identify and resolve problems, communicate and work effectively independently and as part of a team, take initiative to maintain the momentum of the organizational requirements and exercise collaboration and attention to detail.

This position is based in our Plymouth, MA location and the expectation is to work up to 30 hours per week.

Responsibilities

• Familiarize yourself with and follow all company policies, procedures, and work standards.

• Provide administrative support, including data entry, typing correspondence, report generation, and filing for all business units.

• Perform data entry in our operations software, Aspire, including but not limited to Accounts Payable, Time Card, and Accounts Receivable entries.

• Responsible for reception and telephone duties, including all essential front office procedures.

• Responsible for ordering and maintaining supplies for the office as needed, including but not limited to office supplies, safety supplies and company clothing.

• Prepare, photocopy and email information and documents as needed or requested.

• Maintain records, organize filing and archive systems to facilitate the expeditious retrieval of information.

• Handle confidential and non-routine information.

• Work independently and within a team on special and nonrecurring, as well as ongoing, projects.

• Ensure efficient process and information flow for workload requirements.

• Complete work within an appropriate timeframe in order to prevent backlog.

• Consistently evaluate work and determine if further steps are needed to meet internal and external client expectations.

• Prepare and research information to determine process issues as requested by management.

• Maintain high standard of quality of all work performed.

• Communicate problems, client concerns, associate matters, etc. to the Operations and Administration Lead in a timely manner.

• Participate in departmental and training meetings.

• Arrive for each work day on time and prepared.

Requirements

• HS Diploma – prefer 2 year associates degree

• At least 2 years experience in an administrative support role or professional working environment.

• Previous experience in the landscape industry preferred.

• Demonstrate strong proficiency in Microsoft Office suite of products.

• Demonstrate a strong attention to detail and problem solving.

• Demonstrate strong organizational skills and ability to multi-task.

• Demonstrate strong communication skills, both verbal and written, with Mariani associates and clients on a consistent basis.

• Ability to plan, prioritize, and organize a diversified workload.

• Demonstrate flexibility to perform duties as necessary.

• Ability to occasionally travel and work at other regional locations in MA and RI.

• Preference given to Bilingual candidates.

The Perks

• 401(k) plan with company match

• Medical insurance

• Dental insurance

• Vision insurance

• FSA/HSA

• PerkSpot

• Long-Term Disability and Life Insurance

• Paid time Off

• Tuition Reimbursement (after one year of service)

Pay Transparency

Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.

Position Range:

$23/HR - $26/HR

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.

About Us

Founded in 1985 by Bob Marzilli, R.P Marzilli & Company (Marzilli) is New England’s leading landscape construction firm known for building and maintaining remarkable residential landscapes and hardscapes for discriminating clients. The company has earned a distinct position in the industry, consistently producing award-winning work and forever striving to elevate the landscape profession. The company’s more than 250 landscape professionals work together as collaborative advisors and craftsmen capable of applying their skills to projects of all levels of complexity and scale. Marzilli is well known for its large-scale residential landscape construction, innovative stonework/hardscapes, full-service maintenance and unwavering commitment to quality. The company’s Botanica division offers sustainable, organic, edible gardening, and ecological land care to provide environmentally friendly services. You can find Marzilli’s work throughout Southern New England, Cape Cod, and the Islands.

Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match.