Part-Time Accounts & VAT Assistant Purchase & Sales Ledgers

Focus Resourcing; Hutton; On-site; GBP 21,000 - 28,000; Part time

Benefits offered by this job

Additional annual leave after 2 years'

Casual dress

Company events

Company pension

Employee discounts

Free on-site parking

Profit-sharing scheme after 1 year's

Job summary

Focus Resourcing is seeking an Accounts & Administration Assistant to join a busy team. The role supports purchase and sales ledgers, processes invoices, reconciles accounts and assists with VAT across multiple jurisdictions.

Part-time, 24–32 hours weekly, with 8:30am–5:30pm shifts and a pay of £17 per hour. You will liaise with internal departments, suppliers and customers to ensure accurate financial records and smooth day-to-day processes, handling credit control and supplier payments while

Qualifications

• Excellent working knowledge of Microsoft Excel, Word and Outlook.
• Ability to work independently and use initiative.
• Highly organised, diligent and reliable approach to work.
• Strong problem-solving skills and excellent attention to detail.
• Strong data-entry skills with a high level of accuracy and consistency.
• Good communication skills and a professional approach when dealing with suppliers, customers and colleagues.

Responsibilities

• Monitor the internal automated purchase ledger system and liaise with suppliers to obtain regular supplier statements and any missing purchase invoices.
• Enter supplier and courier purchase invoices, ensuring accurate nominal coding, tax codes, departmental allocation and matching to purchase orders.
• Match proof of delivery documentation to invoices and raise and process invoice disputes where required.
• Post daily bank transactions and complete regular bank reconciliations.
• Reconcile customer and supplier ledgers in preparation for supplier payment runs and the issue of customer statements.
• Carry out credit control activities, including monitoring and following up overdue sales invoices in a timely and professional manner.
• Prepare weekly/monthly supplier payment runs within the accounts system, issue remittance advices and manage supplier queries and disputes.
• Ensure financial and supporting documentation is filed accurately and appropriately.
• Support VAT filings and reporting requirements across multiple international jurisdictions.
• Liaise closely with other departments and overseas colleagues to assist with accounting queries.
• Work with operational and warehouse teams to investigate and resolve invoicing discrepancies and missing items.
• Monitor shared accounts email inboxes, maintain the internal email filing system and communicate with suppliers and customers via email.
• Work closely with the returns team to ensure the accurate and timely processing of supplier credit notes.
• Answer incoming calls to the Accounts department and deal with queries professionally and efficiently.

Skills

Independent working

Attention to detail

Organised

Communication skills

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Focus Resourcing is seeking an Accounts & Administration Assistant to join a busy team. The role supports purchase and sales ledgers, processes invoices, reconciles accounts and assists with VAT across multiple jurisdictions.

Part-time, 24–32 hours weekly, with 8:30am–5:30pm shifts and a pay of £17 per hour. You will liaise with internal departments, suppliers and customers to ensure accurate financial records and smooth day-to-day processes, handling credit control and supplier payments while