Accounts Assistant

Focus Resourcing; Essex; On-site; GBP 21,000 - 28,000; Part time

Benefits offered by this job

Additional annual leave after 2 years'

Casual dress

Company events

Company pension

Employee discounts

Free/on-site parking

Profit-sharing scheme after 1 year's

Job summary

Focus Resourcing is seeking an Accounts & Administration Assistant to join a busy and personable team. The role covers purchase and sales ledgers, invoicing, reconciling accounts and VAT support across multiple countries.

Working 24-32 hours per week, with hours from 8:30am to 5:30pm, paying £17 per hour, the role also involves liaising with internal departments and suppliers to maintain accurate financial records.

Qualifications

• Excel, Word and Outlook proficiency required.
• Independent and proactive working style.
• Highly organised and reliable approach.
• Strong problem-solving and attention to detail.
• Accurate data-entry with consistency.
• Good communication with suppliers, customers and colleagues.

Responsibilities

• Monitor purchase ledger and obtain supplier statements.
• Enter supplier and courier invoices with accurate coding.
• Match delivery docs to invoices and resolve disputes.
• Post daily bank transactions and reconcile banks.
• Reconcile customer and supplier ledgers for payments.
• Carry out credit control and follow up overdue invoices.
• Process supplier payments and issue remittance advices.
• Maintain filing and VAT reporting across jurisdictions.
• Coordinate with departments and overseas colleagues on queries.
• Assist with invoicing discrepancies and supplier queries.
• Answer calls for Accounts and maintain email inboxes.

Skills

Independent working

Organised

Problem solving

Attention to detail

Data entry

Communication

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Accounts Assistant

Job Overview

Accounts & Administration Assistant to join a busy and personable team.

Working Hours & Pay

• 24-32 hours per week
• Working hours between 8:30am and 5:30pm
• 17 per hour

You will be responsible for supporting purchase and sales ledgers, processing invoices, reconciling accounts, assisting with supplier payments, supporting VAT compliance across multiple countries, and carrying out credit control activities.

The role involves liaising with internal departments, customers and suppliers to ensure accurate financial records and smooth day-to-day accounting processes.

Key Responsibilities

• Monitor the internal automated purchase ledger system and liaise with suppliers to obtain regular supplier statements and any missing purchase invoices.
• Enter supplier and courier purchase invoices, ensuring accurate nominal coding, tax codes, departmental allocation and matching to purchase orders.
• Match proof of delivery documentation to invoices and raise and process invoice disputes where required.
• Post daily bank transactions and complete regular bank reconciliations.
• Reconcile customer and supplier ledgers in preparation for supplier payment runs and the issue of customer statements.
• Carry out credit control activities, including monitoring and following up overdue sales invoices in a timely and professional manner.
• Prepare weekly/monthly supplier payment runs within the accounts system, issue remittance advices and manage supplier queries and disputes.
• Ensure financial and supporting documentation is filed accurately and appropriately.
• Support VAT filings and reporting requirements across multiple international jurisdictions.
• Liaise closely with other departments and overseas colleagues to assist with accounting queries.
• Work with operational and warehouse teams to investigate and resolve invoicing discrepancies and missing items.
• Monitor shared accounts email inboxes, maintain the internal email filing system and communicate with suppliers and customers via email.
• Work closely with the returns team to ensure the accurate and timely processing of supplier credit notes.
• Answer incoming calls to the Accounts department and deal with queries professionally and efficiently.

Requirements

• Excellent working knowledge of Microsoft Excel, Word and Outlook.
• Ability to work independently and use initiative.
• Highly organised, diligent and reliable approach to work.
• Strong problem-solving skills and excellent attention to detail.
• Strong data-entry skills with a high level of accuracy and consistency.
• Good communication skills and a professional approach when dealing with suppliers, customers and colleagues.

Required Experience

• At least 3 years' experience in accounts.
• At least 3 years' purchase ledger experience.
• At least 3 years' sales ledger experience.
• At least 3 years' credit control experience.

Benefits

• Additional annual leave after 2 years' service
• Casual dress
• Company events
• Company pension
• Employee discounts
• Free/on-site parking
• Profit-sharing scheme after 1 year's service