PA / Office Coordinator (4-Day Workweek)

JR United Kingdom; Dartford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A luxury menswear brand is seeking a Personal Assistant & Office Coordinator to provide high-level administrative support for the Head Office in Dartford. The ideal candidate is detail-oriented and has a passion for fashion, ready to enhance productivity and maintain an organized workspace. This position offers a 4-day workweek and opportunities for growth within a vibrant team. Apply now to join a company committed to quality and Italian craftsmanship.

Benefits

Competitive pay

Development opportunities

Collaborative environment

Qualifications

• Proven experience as a Personal Assistant or Office Coordinator.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.

Responsibilities

• Provide personal assistance to stakeholders, managing schedules and travel arrangements.
• Oversee daily office operations, ensuring the space is well-maintained.
• Support onboarding activities and maintain a welcoming environment.

Skills

Organisational skills

Multitasking

Communication

Proactivity

Problem-solving

Tools

Microsoft Office

Google Workspace

Job description

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Client:

Location:

dartford, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

4

Posted:

07.06.2025

Expiry Date:

22.07.2025

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Job Description:

• Location: Kensington High Street, London
• Working arrangements: 4-day workweek (Monday to Thursday)
• Immediate Start

About us

LUCA FALONI is a luxury menswear brand that honours Italian craftsmanship, bringing timeless style and premium quality to a discerning, global clientele. Our team is passionate about curating every detail, combining Italian heritage with modern sophistication to create iconic pieces that last a lifetime.

Position overview

We are seeking a Personal Assistant & Office Coordinator to provide high-level administrative support and ensure the smooth running of our Head Office, including HR-related admin tasks. In this role, you will assist senior leadership with scheduling, travel, and daily operations, while also handling tasks to enhance productivity and maintain an organised, positive workspace.

Key responsibilities

• Provide personal assistance to stakeholders, managing schedules, meetings, and travel arrangements.
• Serve as the point of contact for communications, handling inquiries and coordinating appointments.
• Oversee daily office operations, ensuring the space is well-maintained and stocked.
• Coordinate with suppliers and vendors for office needs, including supplies, IT, and facilities.
• Plan and support team events, meetings, and projects, from catering to logistics.
• Assist with documentation, record-keeping, and ad hoc administrative tasks.
• Support onboarding activities and maintain a welcoming environment for new employees.

Person specification

• Proven experience as a Personal Assistant, Office Coordinator, or similar role, preferably in a fast-paced environment.
• Strong organisational and multitasking skills, proactive and problem-solving mindset.
• Excellent written and verbal communication skills.
• Professionalism and discretion handling confidential information.
• Ability to work autonomously and collaboratively.
• Proficiency with Microsoft Office, Google Workspace, and calendar tools.
• Interest in luxury fashion and LUCA FALONI brand values.

Why Join Us?

LUCA FALONI offers a vibrant environment for growth and impact. You will help maintain an organised, collaborative office and support leaders in shaping a luxury menswear brand committed to quality and sustainability. We offer competitive pay, development opportunities, and a passionate team.

If you are highly organised, detail-oriented, and passionate about fashion and Italian craftsmanship, we want to hear from you! Please apply with your resume highlighting relevant experience.

We are an equal opportunities employer. Please inform us confidentially if you require accommodations or clarification during recruitment.

We handle recruitment directly; recruitment agents, please do not contact us. We do not require recruitment services and apply no exceptions.

Due to high application volume, we can only contact candidates invited for interviews. If you do not hear within two weeks, you were not successful this time. We encourage you to stay connected for future opportunities. Thank you for your interest!