PA / Office Coordinator (4-Day Workweek)

JR United Kingdom; Brighton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A luxury menswear brand in Brighton seeks a Personal Assistant & Office Coordinator for a 4-day workweek. This role involves high-level administrative support, managing schedules, and ensuring efficient office operations. The ideal candidate is detail-oriented, organized, and passionate about fashion.

Benefits

Competitive pay

Development opportunities

Qualifications

• Proven experience in a fast-paced environment.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage schedules, meetings, and travel arrangements for stakeholders.
• Serve as the point of contact for communications.
• Oversee daily office operations ensuring organization.

Skills

Organizational skills

Multitasking

Communication

Problem-solving

Education

Experience as Personal Assistant or Office Coordinator

Tools

Microsoft Office

Google Workspace

Calendar tools

Job description

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PA / Office Coordinator (4-Day Workweek), Brighton

Location: Brighton, United Kingdom

Job Category: Other

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EU work permit required:

Yes

Job Views:

4

Posted:

07.06.2025

Expiry Date:

22.07.2025

Job Description:

• Location: Kensington High Street, London
• Working arrangements: 4-day workweek (Monday to Thursday)
• Immediate Start

About us

LUCA FALONI is a luxury menswear brand that honours Italian craftsmanship, bringing timeless style and premium quality to a discerning, global clientele. Our team is passionate about curating every detail, combining Italian heritage with modern sophistication to create iconic pieces that last a lifetime.

Position overview

We are seeking a Personal Assistant & Office Coordinator to provide high-level administrative support and ensure the smooth running of our Head Office, including HR-related admin tasks. You will assist senior leadership and other stakeholders with scheduling, travel, and daily operations, while also handling tasks that enhance productivity and maintain an organized, positive workspace.

Key responsibilities

• Provide personal assistance to stakeholders, managing schedules, meetings, and travel arrangements.
• Serve as the point of contact for internal and external communications, handling inquiries and coordinating appointments.
• Oversee daily office operations, ensuring the space is well-maintained, organized, and stocked with supplies.
• Coordinate with suppliers and vendors for office needs, including supplies, IT services, and facility support.
• Plan and support team events, meetings, and projects, from catering to logistics.
• Assist with documentation, record-keeping, and administrative tasks to support team efficiency.
• Support onboarding activities and maintain a welcoming environment for new employees.

Person specification

• Proven experience as a Personal Assistant, Office Coordinator, or similar role, preferably in a fast-paced environment.
• Strong organizational and multitasking skills, with a proactive, problem-solving attitude.
• Excellent written and verbal communication skills.
• Professionalism and discretion, especially with confidential information.
• Ability to work independently and collaboratively.
• Proficiency with Microsoft Office, Google Workspace, and calendar tools.
• Interest in luxury fashion and LUCA FALONI values.

Why Join Us?

LUCA FALONI offers a vibrant environment for growth and impact. You'll help maintain a well-organized office and support our leadership in shaping a luxury menswear brand committed to quality and sustainability. We offer competitive pay, development opportunities, and a passionate team.

If you are organized, detail-oriented, and passionate about fashion and Italian craftsmanship, we want to hear from you! Please submit your resume highlighting your experience.

We are an equal opportunity employer. If you need accommodations or clarification during recruitment, please inform us confidentially. We do not accept recruitment agency contacts, as we handle recruitment directly.

Due to high application volume, we will only contact candidates invited for an interview. If you do not hear within two weeks, you were not successful this time. We encourage you to stay connected for future opportunities. Thank you for your interest!