PA and Senior Team Assistant

dentsu; Greater London; On-site; GBP 25,000 - 39,000; Part time

Job summary

Dentsu Sports International in London seeks a PA and Senior Team Assistant to predominantly support the Managing Director and senior leadership. You will coordinate diaries across regions, arrange travel, and support meetings, events, and internal initiatives.

The role offers exposure to senior stakeholders, opportunity to shape team culture, and involvement in presentations, reports, and onboarding activities.

Qualifications

• Experience supporting multiple stakeholders in a fast-paced environment.
• Strong diary management across multiple time zones.
• Experience organising international travel and itineraries.
• High level of discretion and professionalism.
• Proactive, organised, and able to anticipate stakeholder needs.
• Confident working independently and managing competing priorities.
• Strong judgement and decision-making in complex situations.
• Calm under pressure and highly organised.
• Personable and confident interacting with senior stakeholders and clients.
• Hands-on and willing to support across executive and office needs.
• Eager to learn, grow, and build new skills.

Responsibilities

• Managing Director Support: Provide proactive administrative and coordination support; manage diaries and meetings across regions and time zones; act as a trusted contact with discretion.
• Organise meeting logistics including rooms, AV/IT, refreshments, and agendas; support material preparation and follow-up.
• Wider business support: welcome/external clients and visitors; assist onboarding and HR training coordination; assist with presentations and reports.
• Travel & Expenses: arrange domestic/international travel and visas; create detailed itineraries; manage bookings and expenses.
• Office & Events Support: support office management; ensure tidy workspace; assist events planning and execution.

Skills

Stakeholder support

Diary management

Travel planning

Discretion

Proactivity

Independent work

Prioritisation

Decision making

Calm under pressure

Executive support

Tools

Microsoft Office

Job description

Job Description:

Role Overview

We are looking for a PA and Senior Team Assistant to predominantly support the Managing Director alongside assisting members of the Senior Leadership Team where required, and supporting on wider business initiatives, providing high-quality administrative,organisational, and coordination support.

The PA and Senior Team Assistant acts as a trusted partner—managing diaries, ensuring seamless travel and logistics, and supporting the smooth running of meetings, office activity, and key business events.

This is a varied role with exposure across senior stakeholders, offering the opportunity to contribute to team culture, internal events, and presentation preparation.

This role will report into the Managing Director and is based in London.

Responsibilities

Managing Director Support:

• Provide proactive administrative and coordination support




• Manage diaries and meetings across regions and time zones




• Act as a trusted point of contact, handling correspondence with professionalism and discretion




• Organise meeting logistics including rooms, AV/IT support, refreshments, and agendas




• Support preparation of meeting materials and follow up on actions where required




• Raise PO’s where required for your key stakeholders

Wider business support:

• Welcome and coordinate external clients and visitors




• Work with HR and managers to support with the onboarding of new joiners, ensuring a smooth onboarding experience




• Work with HR to organise and book company training




• Assist with the preparation and formatting of presentations, documents, and reports and company offsites




• Manage email distribution lists

Travel & Expenses:

• Arrange domestic and international travel, including visas where required for the Senior Management Team




• Create clear and detailed travel itineraries




• Manage travel bookings and expenses efficiently

Office & Events Support:

• Support office management activities as needed




• Ensure our workspace is tidy and fit for purpose, including management of office supplies




• Assist in the planning and delivery of internal and external events




• Contribute to creating a positive and well-organised working environment

What we’re looking for

• Experience supporting multiple stakeholders in a fast-paced environment


• Strong diary management skills across multiple time zones


• Experience organising international travel and itineraries


• High level of discretion and professionalism


• Proactive, organised, and able to anticipate stakeholder needs


• Confident working independently and managing competing priorities


• Strong judgement and decision-making in complex situations


• Calm under pressure and highly organised


• Personable and confident interacting with senior stakeholders and clients


• Hands-on and willing to support across both executive and office needs


• Eager to learn, grow, and build new skills

Qualifications and Skills

• Experience in a similar role, either as a Team Assistant, PA or Office Manager.




• Computer literate, with strong knowledge of all Microsoft packages.




• High degree of numeracy, literacy and problem-solving skills.




• Be able to exercise sensitivity, tact and diplomacy when providing administrative support.




• Excellent Communication skills.

Why Dentsu Sports International is the right place to do it

DSI is a global integrated agency that help brands and rights holders move at the speed of fans. For over 20 years, we’ve ignited fandom and innovated activation in the world of sports and entertainment. We have strategised, created and driven partnerships for some of the world’s biggest brands and power brands in the making. With one aligned goal - make something worth noticing, engaging, liking, sharing and remembering.

We are a global sports network comprised of MKTG Sports & Entertainment, Dentsu Sports Analytics and Dentsu Sports.

Inclusion and Diversity

At Dentsu, we embrace diversity and inclusion, valuing the unique perspectives and contributions of every individual. We believe that diversity fuels creativity and innovation, benefiting our employees, partners, and communities.

We welcome applications from all individuals, regardless of race, ethnicity, nationality, religion, gender, gender identity, sexual orientation, age, disability, marital status, or any other protected characteristic. Beyond recruitment, we strive to create an environment where everyone feels respected, supported, and empowered to bring their authentic selves to work.

Please contact us at [e-mail], quoting the reference number of the role that you are applying for. Your needs will be handled with respect and confidentiality to ensure an inclusive and accessible experience.

We are a Disability Confident scheme user. If you consider yourself to have a disability and meet the essential criteria for the role, you will be guaranteed an interview.

Location:

London

Brand:

Mktg Sports

Time Type:

Part time

Contract Type:

Permanent