PA and Senior Team Assistant

dentsuaegis; Greater London; On-site; GBP 40,000 - 55,000; Full time

Job summary

Dentsu Sports International is seeking a PA and Senior Team Assistant to support the Managing Director and Senior Leadership Team in London. The role focuses on high-quality administrative and coordination support, diary management, travel logistics, and event assistance.

You will engage with senior stakeholders, contribute to team culture, and help prepare presentations and reports while fostering a professional and discreet working environment.

Qualifications

• Experience in a similar role (PA/Office Manager/Team Assistant).
• Strong diary management across regions and time zones.
• Experience organising international travel and itineraries.
• High discretion and professionalism.
• Proactive, organised, and able to anticipate stakeholder needs.

Responsibilities

• Provide proactive administrative and coordination support to the Managing Director and senior leaders.
• Manage diaries and meetings across regions and time zones.
• Coordinate travel itineraries and visa requirements for international travel.
• Prepare meeting materials and follow up on actions.
• Assist with onboarding and HR-related processes.
• Support office management and internal events.

Skills

Diary management across time zones

Stakeholder coordination

Executive support

Travel planning

Discretion and professionalism

Independent prioritisation

Meeting preparation

Communication skills

Tools

Microsoft Office

Job description

Role Overview

We are looking for a PA and Senior Team Assistant to predominantly support the Managing Director alongside assisting members of the Senior Leadership Team where required, and supporting on wider business initiatives, providing high-quality administrative, organisational, and coordination support.

The PA and Senior Team Assistant acts as a trusted partner-managing diaries, ensuring seamless travel and logistics, and supporting the smooth running of meetings, office activity, and key business events.

This is a varied role with exposure across senior stakeholders, offering the opportunity to contribute to team culture, internal events, and presentation preparation.

This role will report into the Managing Director and is based in London.

Responsibilities

• Managing Director Support:
• Provide proactive administrative and coordination support
• Manage diaries and meetings across regions and time zones
• Act as a trusted point of contact, handling correspondence with professionalism and discretion
• Organise meeting logistics including rooms, AV/IT support, refreshments, and agendas
• Support preparation of meeting materials and follow up on actions where required
• Raise PO's where required for your key stakeholders
• Wider business support:
• Welcome and coordinate external clients and visitors
• Work with HR and managers to support with the onboarding of new joiners, ensuring a smooth onboarding experience
• Work with HR to organise and book company training
• Assist with the preparation and formatting of presentations, documents, and reports and company offsites
• Manage email distribution lists
• Travel & Expenses:
• Arrange domestic and international travel, including visas where required for the Senior Management Team
• Create clear and detailed travel itineraries
• Manage travel bookings and expenses efficiently
• Office & Events Support:
• Support office management activities as needed
• Ensure our workspace is tidy and fit for purpose, including management of office supplies
• Assist in the planning and delivery of internal and external events
• Contribute to creating a positive and well-organised working environment

What we're looking for

• Experience supporting multiple stakeholders in a fast-paced environment
• Strong diary management skills across multiple time zones
• Experience organising international travel and itineraries
• High level of discretion and professionalism
• Proactive, organised, and able to anticipate stakeholder needs
• Confident working independently and managing competing priorities
• Strong judgement and decision-making in complex situations
• Calm under pressure and highly organised
• Personable and confident interacting with senior stakeholders and clients
• Hands-on and willing to support across both executive and office needs
• Eager to learn, grow, and build new skills

Qualifications and Skills

• Experience in a similar role, either as a Team Assistant, PA or Office Manager.
• Computer literate, with strong knowledge of all Microsoft packages.
• High degree of numeracy, literacy and problem-solving skills.
• Be able to exercise sensitivity, tact and diplomacy when providing administrative support.
• Excellent Communication skills.

Why Dentsu Sports International is the right place to do it

DSI is a global integrated agency that help brands and rights holders move at the speed of fans. For over 20 years, we've ignited fandom and innovated activation in the world of sports and entertainment. We have strategised, created and driven partnerships for some of the world's biggest brands and power brands in the making. With one aligned goal - make something worth noticing, engaging, liking, sharing and remembering.

We are a global sports network comprised of MKTG Sports & Entertainment, Dentsu Sports Analytics and Dentsu Sports.

Inclusion and Diversity

At Dentsu, we embrace diversity and inclusion, valuing the unique perspectives and contributions of every individual. We believe that diversity fuels creativity and innovation, benefiting our employees, partners, and communities.

We welcome applications from all individuals, regardless of race, ethnicity, nationality, religion, gender, gender identity, sexual orientation, age, disability, marital status, or any other protected characteristic. Beyond recruitment, we strive to create an environment where everyone feels respected, supported, and empowered to bring their authentic selves to work.

We recognize the importance of work-life balance and are open to discussing flexible working arrangements for all roles. If you need reasonable adjustments due to a disability or medical condition during our recruitment process, please contact us at [e-mail] , quoting the reference number of the role that you are applying for. Your needs will be handled with respect and confidentiality to ensure an inclusive and accessible experience.

We are a Disability Confident scheme user. If you consider yourself to have a disability and mee