PA and Operations Coordinator

Victoria Lindfield Associates; Greater London; On-site; GBP 45,000 - 55,000; Full time

Benefits offered by this job

Private healthcare

Pension

Discretionary bonus

Job summary

Victoria Lindfield Associates in London is seeking a PA & Operations Coordinator to support a busy luxury team serving HNW/UHNW clients. You will coordinate complex client arrangements, travel, itineraries, and bespoke requests with discretion and top-level professionalism.

The role requires extensive PA/office experience in premium environments, exceptional organisation, and strong MS Office skills. Salary up to £50k with discretionary bonus and full benefits, based in South West London.

Qualifications

• Significant PA/Team Assistant experience within HNW environments such as yachting, a family office, private household, or similar.
• Exceptional organisation with the ability to coordinate multiple stakeholders and deadlines.
• Polished written and verbal communication with a service-focused approach and discretion.

Responsibilities

• Providing proactive administrative and operational support to senior team members.
• Coordinating complex client arrangements, travel, itineraries, reservations, and bespoke requests.
• Liaising with clients, international contacts, suppliers, and service providers.
• Preparing and checking agreements, presentations, and client correspondence.
• Overseeing payment schedules, invoicing and accurate record keeping.
• Anticipating issues, managing changing priorities, and meeting deadlines.
• Delegating and reviewing a junior colleague’s work, providing training and guidance.

Skills

PA experience

Team Assistant

Operational support

Discretion

Tools

Microsoft Office

Job description

PA & Operations Coordinator – Luxury Client Services, up to £50k

South West London. Fully office based. Discretionary bonus and full benefits.

An exciting opportunity to join an established international luxury business, providing senior administrative and operational support to a busy team serving HNW/UHNW clients. Experience within yachting, a family office, private PA support or a comparable HNW environment is essential. This role requires exceptional coordination, organisational and communication skills, alongside discretion and a thorough understanding of premium service standards. You will take ownership of complex arrangements and competing priorities, while supervising and developing a junior colleague at the start of their career.

The Role

• Providing proactive administrative and operational support to senior team members
• Coordinating complex client arrangements, travel, itineraries, reservations, and bespoke requests
• Liaising with clients, international contacts, suppliers, and service providers
• Preparing and checking agreements, presentations, and client correspondence
• Overseeing payment schedules, invoicing and accurate record keeping
• Anticipating issues, managing changing priorities, and ensuring deadlines are met
• Delegating and reviewing a junior colleague’s work, providing training and guidance

About You

• Significant PA, Team Assistant, or operational support experience within yachting, a family office, private household, or another HNW client environment
• Exceptional organisation, attention to detail and ability to coordinate multiple stakeholders and deadlines
• Excellent written and verbal communication skills, with a polished, service-focused approach
• Proactive, resourceful, and calm under pressure, with sound judgement and discretion
• Strong Microsoft Office skills and a flexible, hands-on attitude

Package

• Salary up to £50k (DOE)
• Benefits include private healthcare and pension