P2P Administrator | Homebased

Serco Canada Inc; Birmingham; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

VIVO Defence Services, a joint venture between Serco and EQUANS, is seeking a P2P Administrator to join the Accounts Payable team. Based around Birmingham with home-working options, the role focuses on processing invoices, resolving payment queries, and maintaining accurate records using SAP and Excel.

The successful candidate will be an experienced administrator with strong attention to detail, able to work independently while thriving in a team environment.

Qualifications

• Experienced administrator capable of handling invoices and financial information.
• Strong attention to detail and good communication with stakeholders.
• Practical experience with SAP and Excel; formal qualifications not required.

Responsibilities

• Process subcontractor and vendor invoices and check costs against rates.
• Record payment requests accurately and respond to payment queries.
• Collaborate with internal and external stakeholders to resolve issues.
• Use SAP and Excel to manage information and prepare reports.
• Support cost allocation and ad-hoc P2P activities; identify recurring issues.

Skills

Experienced administrator

Attention to detail

Communication skills

Relationship building

Self-motivated

Organised

Tools

SAP

Microsoft Excel

Job description

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VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Contract: Full Time, 6-Month Fixed Term Contract

Location: Home Based, Birmingham area

Hours: 37.5 hours per week, Monday to Friday, 9:00am – 5:00pm

Salary: £27,000 pro rata

Join a growing Finance team supporting UK Defence

VIVO is a 50:50 joint venture between Serco and ENGIE, delivering infrastructure, asset and facilities management services across the UK Defence sector. With a business currently worth around £800m per year and ambitious plans for further growth, this is an exciting opportunity to join our team as a P2P Administrator.

Based around Birmingham and working from home, the role will sit within our Accounts Payable (AP) team, supporting the processing and management of invoices and ensuring queries are resolved promptly and accurately. Working as part of an established team of around 15 people, this is a great opportunity for an experienced administrator to make a real contribution during an exciting period of growth.

What will you be doing?

You will be responsible for processing subcontractor and vendor invoices, checking costs against agreed rates and ensuring payment requests are accurately recorded. A key part of the role will be dealing with invoice and payment queries, working closely with both internal and external stakeholders to investigate issues and reach effective solutions.

You will use SAP and Microsoft Excel regularly to manage information, investigate anomalies, maintain accurate records and prepare reports. Experience using both systems is highly desirable, particularly within an Accounts Payable, P2P, finance or commercial administration environment.

The role will also involve supporting the wider team with cost allocation, identifying and correcting discrepancies, maintaining electronic filing systems and assisting with ad-hoc P2P activities. There will be opportunities to help identify recurring issues and contribute to improvements that make our processes more efficient.

What are we looking for?

We are looking for an experienced administrator who is confident working with invoices, financial information and queries. Strong attention to detail is essential, alongside good communication skills and the ability to build effective working relationships with internal colleagues, suppliers and other stakeholders.

Experience with SAP and Excel is highly desirable, but formal qualifications are not required. What matters most is practical experience, a willingness to learn and the ability to work accurately and independently.

As this is a home-based position, the successful candidate will need to be self-motivated, organised and comfortable managing their own workload without direct supervision. Previous experience of working from home would be advantageous. At the same time, this is very much a team environment, with a well-established team of around 15 colleagues providing support and collaboration.

Why VIVO?

This is an excellent opportunity to join a properly established and supportive team while gaining experience within a major organisation delivering critical services across the UK Defence sector.

If you're an experienced administrator with strong attention to detail, confident using SAP and Excel, and enjoy working with invoices, solving queries and collaborating with stakeholders, we'd love to hear from you.

VIVO – supporting the infrastructure that keeps UK Defence moving.

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.