P/Time Personal Assistant

JR United Kingdom; Swindon; On-site; GBP 40,000 - 60,000; Part time

Job summary

A leading company is seeking a proactive Part-Time Personal Assistant in Swindon to support a Data Scientist. This role involves providing administrative support, including minute taking, document proofreading, and calendar management, with an immediate start for three months. The ideal candidate will possess strong communication and organizational skills, ensuring efficient project management.

Qualifications

• Experience in administrative support roles, preferably in research or scientific environments.
• Strong communication skills and attention to detail.
• Excellent organizational and time management skills.

Responsibilities

• Provide general administrative support to a Data Scientist.
• Take comprehensive notes during meetings.
• Coordinate and prepare for meetings.

Skills

Communication

Attention to Detail

Time Management

Problem Solving

Tools

Zoom

Office Software

Task Management Apps

Job description

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P/Time Personal Assistant, Swindon, Wiltshire

Client: Gray & Associates Recruitment Services

Location: Swindon, Wiltshire, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views:

2

Posted:

04.06.2025

Expiry Date:

19.07.2025

Job Description:

Part time Personal Assistant - £17ph plus holiday pay – London

Start ASAP for three months initially

Working pattern:

• Mondays: 1pm – 5pm
• Fridays: 10am – 12pm

We are seeking a proactive and detail-oriented Administrative Support Assistant to provide general administrative support to a Data Scientist. The role involves tasks such as minute taking, proofreading documents, calendar management, and ad hoc project coordination. The successful candidate will support the Data Scientist’s daily activities and ensure efficient project management.

• Attend scheduled Zoom meetings to take comprehensive notes, ensuring accurate documentation of discussions.
• Proofread emails and documents prepared by the Data Scientist, ensuring clarity, accuracy, and consistency.
• Assist in short-term and long-term planning, updating calendars, and informing colleagues on project timelines and estimates.
• Collaborate with the Data Scientist to plan around health-related issues, managing projects around treatment, side effects, and time off.
• Coordinate and prepare for 1-1 meetings with the Data Scientist’s line manager, appraisals, and other meetings.
• Prompt the Data Scientist to complete tasks using various apps designed for task management.

Person Specification

• Previous experience in administrative support roles, preferably in research or scientific environments.
• Strong communication skills and attention to detail, with the ability to take accurate meeting notes and proofread documents effectively.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proactive problem-solving and project coordination skills, adaptable to changing priorities.
• Sensitivity and understanding when planning around health-related issues, maintaining confidentiality and discretion.
• Proficiency in Zoom and other virtual meeting platforms, and basic knowledge of office software and task management apps.

Gray & Associates is an equal opportunities employer and encourages applications from qualified candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.