Outpatient Receptionist

Gmmh; Wythenshawe; On-site; GBP 23,000 - 28,000; Full time

Job summary

Greater Manchester Mental Health Foundation Trust in Wythenshawe is seeking a friendly receptionist to cover the Out Patient Clinic at Laureate House. You will meet and greet patients, staff and visitors, act as first point of contact by phone, and provide admin support to the clinical team.

The role requires a polite telephone manner, strong organisational skills, and experience in NHS administration. Full-time, permanent, 37.5 hours per week, with a salary of £25,272 per annum.

Qualifications

• GCSE English and Maths at Grade C or above (or Level 4+).
• Minimum 2 years of admin experience.
• Previous receptionist experience, NHS admin/reception experience.

Responsibilities

• Meet and greet the General Public, Clinical and Clerical Staff.
• Provide efficient reception service and general clerical duties.
• Handle telephone calls, transfer calls, and provide admin support to the clinical team.
• Receive referrals and arrange appointments; update EPR system and record messages.

Skills

Multitasking

Telephone manner

Communication

Teamwork

Initiative

EPR system experience

Education

GCSE English and Maths (Grade C or Level 4+)

Tools

GMMH Paris system

EPR system

Job description

Main area Community Mental Health Grade Band 2 Contract Permanent Hours Full time - 37.5 hours per week (9am to 5pm Monday to Friday) Job ref 437-8265422

Site Laureate House, Wythenshawe Hospital Town Wythenshawe Salary £25,272 per annum Salary period Yearly Closing 12/10/2026 23:59

Job overview

We are looking for an enthusiastic, helpful and friendly individual to join our team and work as the receptionist covering predominantly, the Out Patient Clinic at Laureate House, although they may be expected to work at other locations across the Trust from time to time

The main duties of the post holder will be to meet and greet patients as well as clinical and clerical staff. The post holder will be the first line of telephone contact to all service users, carers/relatives, displaying a warm, friendly and helpful attitude always.

Duties will include, receiving referrals, arranging appointments, updating this on the EPR system, recording messages accurately for all team members as well as managing telephone calls for the area of responsibility and transferring calls appropriately in a professional manner as well as providing admin support to the clinical team.

Main duties of the job

The post holder will meet and greet the General Public, Clinical and Clerical Staff and will ensure all reception processes are carried out in a timely and accurate manner.

The postholder will provide an efficient and professional Reception service ensuring quality service to all users. The post holder will also be required to undertake general clerical duties within the reception.

To have a flexible approach in providing admin support to the multi-disciplinary teams working with a client group with mental health problems. There will be client and carer telephone contact and also, face-to-face contact at some sites and therefore, good communication skills are essential.

To meet the needs of the Trust services, you may be required from time to time to work outside of your normal area of work. The Trust reserves the right to change your normal area of work to any other location within the Trust.

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Detailed job description and main responsibilities

Please see attached job description and person specification

• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years

Person specification

qualifications

• Grade C or above in GCSE or Level 4 or above in English and Maths

Experience

• Minimum of 2 years previous Admin experience
• Previous receptionist experience
• Previous admin/reception experience in NHS

Skills

• Evidence ability to multi task and prioritise
• An excellent telephone Manner and excellent communication skills
• A caring and sensitive attitude when communicating with staff and patients
• Ability to work on own Initiative
• Ability to work well within a team
• Experience with GMMH Paris system/other EPR system
• Adaptable to new systems/ processes.
• Ability to liaise with multidisciplinary team and differing levels of personnel.

Important Information about working for GMMH:
All positions within the Trust are subject to satisfactory pre-employment checks, for further information on the checks required please visit the NHS Employers website www.nhsemployers.org

The Trust mandates all post holders who require a DBS for their role to subscribe to the DBS Update Service. You will be required to enrol for this service for a fee of £16 per year and maintain registration throughout your employment with GMMH.

Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.

The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.

We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.

Use of Artificial Intelligence (AI) when writing job applications

A candidate may utilise the help of AI when writing job application.The assessment of an application is made on its entirety and most times AI-generated content does not fully grasp the context and requirements of the job one applies for thus producing inaccurate and misleading information, especially in the supporting statement section of an application that can lack real life examples of one’s achievements, success and challenges.

We have added a disclaimer to our application process advising that the use of AI is monitored. GMMH reserves the right to follow up with a candidate at the interview on specific responses and those examples used in the supporting statement to explore it further.

Sponsorship

We are proud to be an approved sponsor for the Skilled Worker visa. Applications from individuals who require sponsorship will be considered alongside all other applications. Please be aware that not all roles are eligible for sponsorship. You can review the list of eligible roles and salary requirements on the UK Government’s website – click here .

If you are offered a role with us and you require sponsorship, we will check your eligibility in line with the information on the above website. Your offer of employment could be withdrawn if the role is not eligible for sponsorship, and you are not otherwise able to evidence your right to work in the UK.

The Home Office introduces new changes from 22/07/2025 that impact the health and care sector, you may wish to familiarise with it here .

Do you have experience outside the NHS?

We want to attract and retain people with diverse skills and experience, to deliver inclusive healthcare services to our communities.

We will consider relevant experience outside the NHS to calculate your salary on appointment. Please contact our Recruitment Team for more information.

**Please note, this vacancy may be closed at any time if sufficient applications have been received**

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

As a service user, relative or carer using our services, sometimes you may need to turn to someone for help, advice, and support.