Outdoor Events Coordinator — Hybrid (3-Month Contract)

Civic Recruitment Limited; Bromsgrove; Hybrid; GBP 34,000 - 38,000; Part time

Job summary

Civic Recruitment Limited is seeking an Events Officer to support the planning, coordination, and delivery of council-led outdoor events across Redditch and Bromsgrove. This 3-month contract role requires hybrid working between Redditch Town Hall and Bromsgrove Town Hall, with attendance at events and occasional evenings.

You will lead on event planning, stakeholder liaison, contractor coordination, and health and safety compliance, ensuring well-organised, safe, and inclusive events.

Qualifications

• Educated to A-Level standard or equivalent experience.
• Experience coordinating or delivering events.
• Experience working with multiple stakeholders and contractors.
• Knowledge of event health and safety requirements.
• Ability to attend events outside normal office hours when required.

Responsibilities

• Support the planning and delivery of Council-led outdoor events.
• Assist in the development of event plans, schedules, and delivery programmes.
• Coordinate event logistics to ensure successful event delivery.
• Monitor progress against plans and deadlines.
• Assist in developing event management documentation and operational plans.
• Liaise with internal departments, contractors, partner organisations, and community groups.
• Build positive working relationships with key stakeholders.
• Support communication between all parties involved in event delivery.
• Work collaboratively with emergency services and external agencies where required.
• Coordinate contractors, suppliers, and service providers involved in events.
• Monitor contractor performance and compliance requirements.
• Ensure services are delivered in accordance with agreed specifications and timescales.
• Assist with procurement and contractor management processes where required.
• Support the implementation of event health and safety procedures.
• Assist in preparing and reviewing risk assessments and event documentation.
• Ensure compliance with relevant legislation, policies, and procedures.
• Promote safe working practices at all times.
• Provide operational support during events.
• Assist with event set-up, delivery, and breakdown activities.
• Monitor event activities and address issues as they arise.
• Support the delivery of a positive experience for attendees and stakeholders.
• Support multiple events and projects simultaneously.
• Maintain accurate records, documentation, and event files.
• Monitor budgets, expenditure, and project timelines where required.
• Produce reports and updates for managers and stakeholders.
• Contribute to post-event reviews and evaluations.
• Identify opportunities to improve event delivery and customer experience.
• Support the development of future events and community engagement initiatives.

Skills

Event coordination

Project management

Stakeholder management

Health and safety

Event logistics

Communication

Education

A-Level or equivalent

Event Management qualification

Tools

Microsoft Office

Job description

Civic Recruitment Limited is seeking an Events Officer to support the planning, coordination, and delivery of council-led outdoor events across Redditch and Bromsgrove. This 3-month contract role requires hybrid working between Redditch Town Hall and Bromsgrove Town Hall, with attendance at events and occasional evenings.

You will lead on event planning, stakeholder liaison, contractor coordination, and health and safety compliance, ensuring well-organised, safe, and inclusive events.