OPEX Procurement Manager

Virtus Data Centres Ltd; Greater London; Hybrid; GBP 90,000 - 120,000; Full time

Job summary

VIRTUS Data Centres is seeking an experienced Opex Procurement Manager to lead multi-country procurement across UK, Germany and Italy for Facilities Management, Security and Cleaning services.

You will own strategy, stakeholder engagement, tender documentation, PQQ/ITT, negotiations, and mobilisation, while partnering with external consultants and internal teams across Operations, Finance, Legal and Security.

Qualifications

• Degree or equivalent in Procurement, Supply Chain, Commercial Management or related discipline.
• Experience procuring operational service categories such as FM, Security, Cleaning and outsourced contracts.
• Experience managing end-to-end tenders: strategy, PQQ/ITT, market engagement, evaluation and mobilisation.

Responsibilities

• Lead the FM, Security and Cleaning re-tender across UK, Germany and Italy, ensuring plans, governance and timelines are met.
• Develop procurement strategy, bidder list, evaluation criteria and commercial templates for market engagement.
• Run end-to-end tender process: market engagement, PQQ/ITT, clarifications, evaluation, negotiation and award recommendation.

Skills

Procurement strategy

Tender management

Cross-functional collaboration

Governance & compliance

Stakeholder engagement

Commercial negotiation

Cost optimization

Contract management

Analytical skills

Education

Degree in Procurement or related

Tools

SAP

Ariba

Contract repositories

Job description

About VIRTUS

VIRTUS Data Centres is the UK’s fastest-growing data centre provider. We own, design, build, and operate some of the most energy-efficient, flexible, and secure data centres in Europe.

In 2023, we announced our expansion into continental Europe, starting with Berlin and Milan, with plans to grow further across the region.

At VIRTUS, we aim to be a positive force in the fourth industrial revolution—delivering innovative solutions while staying firmly rooted in our core values: Clarity & Quality, Accountability, Customer Commitment, Purposeful Innovation, and Capability & Growth.

Job Summary

We are looking for an Opex Procurement Manager to lead procurement across VIRTUS' operational expenditure categories. The immediate priority is the re-tender of Facilities Management, Security and Cleaning services across our UK, Germany and Italy portfolio — a multi-country, multi-service programme covering live data centre environments.

You will own this end-to-end: strategy, stakeholder engagement, market engagement, tender documentation, PQQ/ITT, clarifications, evaluation, negotiation, award recommendation, governance approval and mobilisation handover. You will work alongside external procurement consultants and a broad internal stakeholder group spanning Operations, FM, Security, Engineering, Finance, Legal and site teams.

Beyond the re-tender, you will strengthen how VIRTUS buys and manages operational services more widely — contract renewals, supplier governance, cost optimisation and procurement process improvement.

This is a hands-on role. You will move between strategy, commercial detail and delivery tracking, in an environment where procurement decisions directly affect service continuity, compliance and customer experience.

Duties and Responsibilities

• Lead the FM, Security and Cleaning re-tender
• • Own the re-tender across the UK, Germany and Italy, ensuring it is well planned, properly governed, fully documented and delivered to agreed timelines.
  • Develop the procurement strategy, bidder list, evaluation criteria and commercial templates, securing approval before market engagement.
  • Work with Operations, FM, Security, Engineering, Finance, Legal and site teams to capture requirements and translate them into scopes that are practical, compliant and commercially robust.
  • Run the tender process end to end: market engagement, PQQ/ITT, clarifications, evaluation, negotiation and award recommendation.
  • Coordinate external procurement consultants, with clear deliverables, timelines, review cycles, responsibilities and escalation routes.
  • Ensure operational continuity, mobilisation risk, TUPE (where applicable), site security and vetting, health and safety, customer impact and business continuity are properly factored into the process.
  • Support contract finalisation, mobilisation planning and governance submissions, including Procurement Steering Committee approvals.
• Manage wider opex procurement
• • Develop and deliver procurement strategies across key opex categories and projects.
  • Manage sourcing activity, contract renewals, supplier governance, KPI reviews and commercial challenge across the operational portfolio.
  • Conduct spend analysis to identify cost reduction, value improvement, standardisation and supplier performance opportunities.
  • Strengthen supplier relationship and contract management across key opex suppliers.
• Strengthen governance and reporting
• • Maintain compliance with VIRTUS procurement policy, Delegation of Authority and internal approval processes.
  • Strengthen opex procurement governance, with clear controls, approval routes and decision-making discipline.
  • Maintain accurate audit trails, procurement trackers and action logs.
  • Report clearly to senior stakeholders on spend trends, procurement progress, risks, decisions required and commercial opportunities.

Experience and Qualifications

Essential

• Degree or equivalent experience in Procurement, Supply Chain, Commercial Management, Business, Engineering, Facilities Management or a related discipline.
• Proven procurement, sourcing or supply chain experience — ideally in data centres, critical infrastructure, facilities management, telecoms, construction, engineering, real estate or operational services.
• Track record of managing end-to-end tenders: strategy, PQQ/ITT, market engagement, evaluation, negotiation, award recommendation and mobilisation support.
• Experience procuring or managing operational service categories such as FM, Security, Cleaning, hard and soft services, maintenance, technical services or outsourced service contracts.
• Strong grounding in supplier selection, commercial evaluation, contract negotiation, SLAs, KPIs and supplier performance management.
• Experience working across cross-functional stakeholder groups, including Operations, Facilities, Security, Engineering, Finance, Legal and senior management.
• Comfortable operating in a controlled governance environment with defined approval routes, auditability and commercial discipline.

Desirable

• CIPS qualified or working towards CIPS membership.
• Experience managing external consultants or procurement support partners.
• Experience of multi-country or European sourcing.
• Familiarity with SAP, Ariba, contract repositories and procurement reporting tools.

Key Skills and Competencies

• Strong commercial judgement, with the ability to balance cost, service quality, risk, compliance and operational continuity.
• Good understanding of opex procurement, outsourced service contracts and operational supplier management.
• Strong tender management capability, including planning, documentation, supplier communication, clarification management, evaluation and recommendation writing.
• Ability to manage complex stakeholder groups across Operations, FM, Security, Engineering, Finance, Legal, site teams and external consultants.
• Strong supplier management skills, including negotiation, performance review, issue resolution and continuous improvement.
• Ability to challenge requirements, supplier assumptions and commercial proposals constructively while maintaining strong working relationships.
• Strong written communication skills, with the ability to prepare clear tender documentation, evaluation summaries, approval papers and procurement reports.
• High attention to detail when reviewing tender submissions, commercial proposals, assumptions, exclusions, risks and contract requirements.
• Strong organisational skills, including the ability to manage multiple workstreams, deadlines, approvals and stakeholder inputs.
• Confident working in a fast-moving operational environment where procurement decisions can affect service continuity, compliance and customer experience.

In line with VIRTUS’ Vetting Policy, the successful applicant must be willing to undergo a BS7858 screening process.

Equal Opportunity Statement

VIRTUS is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.

We reserve the right to close this post for applications should sufficient applications be received.

Search Firm Representatives Please Read Carefully

VIRTUS Data Centres does not accept unsolicited support from search firms for employment openings. CVs/resumes submitted by search firms to any VIRTUS employee without an active, written search agreement for a specified role will become the property of VIRTUS. No fees will be paid for candidates hired from agency submissions made without such an agreement. Existing agency partnerships must adhere to position-specific terms outlined in their agreements. Please refrain from calling or emailing regarding this matter.