Operations Specialist

Go Dharmic Inc; Greater London; Remote; GBP 28,000 - 36,000; Full time

Job summary

Go Dharmic Welfare UK is seeking an Operations Specialist to support operations across all functions in our active, impactful organisation. You’ll coordinate day-to-day operations, including recruitment, office admin, finance, travel bookings, HR tasks and fundraising operations, while ensuring smooth running through proactive problem-solving.

You’ll work with the hiring team to support advertising, applications, contracts and a professional candidate experience, and coordinate with external

Qualifications

• A passion for the philosophy and purpose behind Go Dharmic and a desire to embody and share our principles.
• Excellent written and verbal communication skills.
• The ability to learn quickly and adapt.
• UK/EU driving licence.

Responsibilities

• Lead and contribute to day-to-day business support operations including recruitment, office admin, finance, travel bookings and fundraising operations.
• Organise travel, accommodation and scheduling for staff holidays, conferences, etc.
• Support hiring processes: advertising, applicant correspondence, contracts, and professional candidate experience.
• Manage service providers and coordinate with outsourced providers such as accounting.
• Provide HR related support including training, development and benefits.
• Respond to enquiries and triage to team members as required.
• Oversee admin and coordinate with external grant-funded partners.
• Assist with fundraising/development project management and event planning.
• Assist Go Dharmic Chairman with diary, admin and research support; support expansion into new countries.

Skills

Communication skills

Quick learner

Remote work resilience

UK driving licence

Tools

Slack

G-Suite

GoDharmic App

Social media platforms

Job description

Go Dharmic Welfare UK is looking for an Operations Specialist to support operations across all functions in our active, impactful organisation. Use your organisational and problem-solving skills to help us work on social campaigns across many social action campaigns.

You will work on campaigns which build libraries across the world, distribute sustainable and healthy food to those most in need and help us raise awareness for our Environment.

Your roles and responsibilities:

• You would be leading and contributing to a wide range of day-to-day business support operations for Go Dharmic, some of which would include recruitment, office admin, finance as well as travel bookings and internal systems such as fundraising operations, responding to enquiries, and supporting our growing team of staff and volunteers.
• You would be responsible for ensuring smooth running of all of Go Dharmic’s operations through smart and efficient problem-solving. Organise travel, accommodation and scheduling for staff holidays, conferences, etc.
• You will be working with our hiring team to support areas of Go Dharmic’s hiring process, including advertising and promotion, corresponding with applicants, introducing contracts, and ensuring that our candidates are given a professional and considerate process.
• Manage service providers and co-ordinate with our outsourced providers such as accounting. Assist with operations related to our UK food distributions and charity stores.
• Providing support to human resources with tasks such as training and development, as well the provision of insurance and other benefits.
• Responding to enquiries as well as taking questions or passing them to other members of the team as required.
• Overseeing any admin and coordinating with external grant-funded partners.
• Assisting with the admin of fundraising/development work.
• Assisting on project management in the UK, event organisation and plans both online and off-line.
• Assisting Go Dharmic Chairman with diary, administrative and research support. Assist with expansion into countries beyond the UK, and India. This would include the setting up of legal entities and operational systems.

You must have:

• A passion for the philosophy and purpose behind Go Dharmic and a desire to embody and share our principles of Dharma (Universal Responsibility) namely Ahimsa (non-harming) , Seva (service), Satyam(truth), Karuna (compassion), Prema(love), Danam (charity), Maitri (friendship), Shanti (peace).
• GD is founded on the idea that the world is one family and the message of Sanatana Dharma is to Love all, Feed all and serve all, as inspired by Neem Karoli Baba.
• A valid UK/EU driving licence.
• The ability to learn quickly and be able to adapt when necessary. It is not necessary to have worked in Operations before, but it would be an advantage to demonstrate your skills in admin, HR, operations, project management, recruitment, the creating and running of various processes, or any other relevant areas.
• Excellent written and verbal communication skills.
• A can-do approach.
• Be resilient and confident working remotely in an ever changing and rapidly growing organisation.
• Go Dharmic is a digital first organisation, leaning heavily on tools such as Slack, G-Suite, our own GoDharmic App as well as many social media platforms.