Operations & Project Coordinator

Gap Personnel Limited; Wrexham; Hybrid; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Annual bonus

Benefits package

20 days holiday

Remote work flexibility

Job summary

Gap Personnel Limited is recruiting an Operations & Project Coordinator to join the Deeside/Wrexham team. The role combines hands-on floor duties with high-level project coordination, ensuring safe, compliant, and cost-efficient operations across three sites.

You will work closely with the General Manager and site leads to optimise goods flow, container handling, and site upgrades while managing building costs and environmental, health, and safety standards.

Qualifications

• 3+ years of experience in project coordination or operations management within an industrial/logistics environment.
• Hands-on approach to floor operations and physical logistics coordination when needed.
• Ability to coordinate schedules across multiple sites and collaborate with warehouse, admin, and compliance teams.
• Proficiency with IT, especially Microsoft Excel/Google Sheets for reporting and basic budgeting.

Responsibilities

• Oversee daily operations, logistics, and workflow management across three sites.
• Lead on-site operational projects, site upgrades, and new process rollouts.
• Coordinate EHS compliance activities, safety inspections, and incident follow-ups.
• Prepare operational and safety summaries and monitor KPIs like tonnage and recovery rates.
• Manage budgeting, cost control, and vendor invoicing with the admin team.

Skills

Project coordination

Operations management

Excel/Sheets

Budget reconciliation

Multisite logistics

Mobility/Driving license

Tools

Inventory software

Job description

Operations & Project Coordinator

£35k+ per annum

Monday – Friday / 8:30am – 4:30pm or 9am – 5pm

Deeside and Wrexham

Our client based in the Deeside and Wrexham area is currently looking to recruit an Operations & Project Coordinator to join their team on a permanent basis.The Operations and Project Coordinator plays a vital role in maintaining efficient, safe, compliant, and cost-effective operations across sites. This is a varied, practical role that bridges high-level project coordination with every day on-the-floor duties. Working closely with the General Manager and department leads, you will be responsible for making sure sites run smoothly, overseeing everything from the physical flow of goods and container loading to site upgrades, EHS (Environmental, Health & Safety) standards, and managing building costs.

Performance Objectives

Daily Operations, Logistics & Workflow Management

• Team Collaboration: Act as the central communication hub, working hand-in-hand with the Warehouse Manager, Office Manager, Compliance & H&S Manager, and Engineer to plan logistics and ensure daily workflows are efficient.
• Site & Capacity Management: Monitor processing capacity, batch scheduling, and collection/delivery logistics across all 3 sites, spotting any delays and making practical improvements to eliminate bottlenecks.
• Hands-On Execution: Support and actively coordinate physical logistics on the ground, ensuring the loading and unloading of shipping containers is handled safely and efficiently.
• Process Standardisation: Partner with the Admin team to streamline incoming e-waste intake logs and outbound commodity tracking and support the Warehouse Manager in standardising safe working practices.

Project Management & Facility Engineering

• Project Leadership: Lead new on-site operational projects from start to finish, including site upgrades, machinery installations, and new recycling process rollouts.
• Planning & Maintenance: Develop project timelines, set milestone targets, and coordinate preventative maintenance schedules with the Engineer to minimise equipment downtime.
• Cost Management: Keep a close eye on building costs, equipment maintenance costs, and facility budgets, ensuring site upgrades and setups are delivered efficiently and stay within budget.

Compliance, Health & Safety (EHS) Coordination

• Regulatory Adherence: Collaborate closely with the Compliance & H&S Manager to ensure site projects and daily operations strictly comply with environmental regulations (WEEE directives, hazardous waste) and health and safety standards.
• Safety Administration: Assist in scheduling, tracking, and documenting routine site safety inspections, risk assessments, fire drills, and toolbox talks across all 3 sites.
• Incident Tracking: Coordinate incident reporting, near-miss logging, and follow-up corrective actions alongside site leadership.

Budgeting, Reporting & Administration

• Reporting: Handle the booking in of reports, keep accurate operational logs, and provide straightforward updates to management on site performance, material throughput, and key KPIs (e.g., tonnage processed, recovery rates).
• Cost Control: Reconcile contractor, machinery repair, safety equipment, and logistics invoices with the admin team prior to GM approval.
• Summaries: Prepare weekly operational, safety, and project status summaries for the General Manager.

Person Specification

• Experience: 3+ years of experience in project coordination, operations management, or operational support within an industrial, or logistics environment.
• Hands-On Approach: A practical mindset, happy to get involved with floor operations such as container loading and physical logistics coordination when needed.
• Multi-Site Logistics: Proven ability to coordinate schedules, manage the end-to-end flow of goods, and work collaboratively alongside warehouse, office, and compliance teams across physically separate sites.
• Technical & Software Skills: Proficiency with IT and strong skills in Microsoft Excel / Google Sheets for reporting and basic budget reconciliation. Familiarity with standard operations/inventory software.
• Financial Awareness: Practical experience in facility oversight with a good grasp of managing building costs and project budgets.
• EHS & Regulatory Knowledge: Demonstrated understanding of workplace health and safety protocols, and hazardous waste transfer.
• Organisation & Problem Solving: Excellent organisational abilities to manage multiple tasks smoothly, coupled with resourceful problem-solving skills for handling equipment downtime or volume spikes.
• Mobility: Full clean driving licence and a willingness to travel regularly between the 3 company sites.

Benefits

• In addition to the base salary, our client offers a generous annual bonus (based on company and individual performance), and a comprehensive benefits package.
• You will also enjoy twenty days of annual holiday entitlement, excluding public holidays.
• The role also offers the flexibility of some remote working, subject to agreement with the company.

gap personnel group is committed to the selection, recruitment, and development of the best people, basing judgments solely on suitability for the job. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.