Operations Manager

Vivo Defence; Southam CP; On-site; GBP 55,000 - 75,000; Full time

Job summary

Vivo Defence is seeking an experienced Operations Manager to ensure timely delivery of billable works at Kineton. You will oversee maintenance and response works, manage contractors, and record tasks in the CAFM system while monitoring safety, quality and value for money.

60% office-based reporting to DIO and Built Estate Manager and 40% on-site checks form the core of the role. Strong IT, communication, and proactive problem-solving skills are essential, with experience in commercial contractor

Qualifications

• Experience delivering small works projects, planning, directing and controlling activities with scope prioritization.
• Strong IT skills and excellent communication, meticulous attention to detail, proactive problem solving.
• Experience managing contractors in a commercial environment (not domestic).

Responsibilities

• Oversee timely delivery of billable works and record tasks in the CAFM system.
• Monitor supply chain delivery, value for money, quality and safety, ensuring KPI targets.
• Review risk assessments, MSs and site risk registers; notify management of defects.
• Balance 60% office-based reporting to DIO and Built Estate Manager with 40% on-site checks.

Skills

Contractor management

CAFM system usage

Risk assessments

Communication skills

Problem solving

Building/Civil/M&E knowledge

Tools

CAFM software

MS Office

Job description

What we do

VIVO are seeking an experienced Operations Manager to ensure the timely delivery of Billable Works projects at Kineton.

This role will see you oversee the effective, compliant and timely delivery of maintenance and response works, managing a team of contractors working on low value, high volume billable works such as office refurbs, kitchen and bathroom refits, etc and record all tasks against the appropriate assets in the CAFM system, including work in progress and completed job inspections, and ensure all documentation relating to maintenance and response works is completed, recorded and distributed in a timely manner.

You will also be responsible for monitoring Supply Chain service delivery, value for money, quality and safe working to ensure all performance indicators are consistently achieved, reviewing Risk Assessments and Method Statements to ensure they are to an acceptable standard, reviewing site risk registers, following maintenance and management processes and notifying Management of any defects on equipment or systems and ensuring, as far as reasonably practical, that all persons on site observe the requirements of JSP 375.

This role will require you to ensure compliance with the Asbestos and Legionella registers and management plans, acting as Responsible Person in these areas.

You will spend roughly 60% of your time office based, reporting on progress of works to DIO and the Built Estate Manager and recording tasks on the CAFM system and 40% of your time on site performing quality and progress checks.

First and foremost, you should be experienced in the delivery management of small works projects, including planning, directing and controlling activities and agreeing scope and priorities of work with a good grasp of building/civil engineering or M&E engineering.

It is essential that you have strong IT skills, excellent communication skills, meticulous attention to detail, with the ability to solve problems and manage performance proactively.

You should also have experience of managing contractors in a commercial environment (rather than domestic)

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.