Project Manager

Vivo Defence; Croughton; On-site; GBP 45,000 - 55,000; Full time

Benefits offered by this job

Company car

Benefits package

Job summary

VIVO Defence Services is seeking a Project Manager to deliver Billable Works across the Ministry of Defence estate. You will own projects from initiation to completion, ensuring on-time delivery, within budget and to high quality standards.

Regularly review risks, liaise with DIO, site managers and local teams, and manage documentation via SharePoint and Maximo. You will lead supply chain resources, assess risk assessments and method statements, and drive continuous improvement to optimise value

Qualifications

• HNC/D in Building, Civil, Electrical or Mechanical Engineering or equivalent experience.
• SMSTS or equivalent health and safety qualification.
• Full UK driving licence and ability to pass SC Clearance.

Responsibilities

• Lead and deliver Billable Works projects for the MoD estate from initiation to completion.
• Own project scope, budgets, and delivery timelines with risk management.
• Ensure compliance with health, safety and environmental regulations.

Skills

Leadership

Stakeholder management

Risk & issue management

Communication

Problem solving

Education

HNC/D in Building, Civil, Electrical or Mechanical Engineering

Tools

Maximo

SharePoint

CAFM tools

Excel

Word

Teams

Job description

As a Project Manager at VIVO Defence Services, you will play a pivotal role in the successful delivery of Billable Works projects across the Ministry of Defence estate. You will take ownership of projects from initiation through to completion, ensuring that all works are delivered safely, on time, within budget, and to the required quality standards. This includes assessing and managing risks throughout the project lifecycle while maintaining compliance with all relevant health, safety, and environmental regulations.

Your responsibility will extend to ensuring that delivery meets both statutory and government regulations, as well as the MoD's sustainability targets, with a particular focus on reducing carbon emissions. Working closely with stakeholders-including DIO representatives, site managers, and local customer service teams-you will regularly agree on project scope, priorities, and delivery timelines. You'll ensure that all necessary documentation is properly completed, distributed, and uploaded via platforms like SharePoint and the Maximo system.

You will lead and monitor supply chain teams, ensuring the deployment of suitably qualified and experienced operatives for each task. Your oversight will include reviewing risk assessments and method statements to ensure they meet required standards, while actively supporting the management and mitigation of contract risk. You'll act as a key contact point for addressing and resolving end-user issues and complaints, ensuring high levels of customer satisfaction.

Financial and stakeholder management will be a core aspect of your role. You'll be responsible for setting and managing work plans and budgets, making informed commercial decisions to ensure value for money, and keeping stakeholders aligned and informed through clear, consistent communication. You will also focus on proactive performance management and continuous improvement to deliver optimal project outcomes.

To succeed in this role, you will have proven experience supervising teams within a project management setting. This includes leading operational teams to meet KPIs, managing site operations, planning and prioritising work scopes, solving problems in real time, and implementing safe systems of work. Your knowledge of project cost control, stakeholder engagement, and health and safety will be essential.

Academically, you will hold an HNC/D qualification in Building, Civil, Electrical, or Mechanical Engineering or possess equivalent professional experience. A recognised health and safety qualification, such as SMSTS, is essential, along with a commitment to ongoing professional development. Strong IT skills are also a must, including proficiency in Excel, Word, Teams, SharePoint, and CAFM tools.

It would be advantageous to be an Associate Member of a relevant professional body such as APM, RICS, or MCIOB, and to hold additional technical qualifications in asbestos, legionella, or authorised person responsibilities. Familiarity with CAFM applications is also desirable.

You will demonstrate strong leadership and communication skills, motivating local teams and leading by example. Your ability to influence and negotiate effectively will support delivery across the contract. Adaptability, resilience, and sound decision-making are vital, as is the capacity to maintain performance and focus in a changing environment.

Technically, you will be responsible for effective resource planning, data analysis, record maintenance, and ensuring value for money by combining technical expertise with practical decision-making. You'll take full ownership of health and safety implementation and be instrumental in promoting and sharing best practices within the VIVO contract. This is an opportunity to make a tangible impact in supporting defence infrastructure, leading diverse projects with professionalism and integrity.

You must hold a full UK driving licence and be able to pass SC Clearance to be considered for this position.

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Salary: Up to £50,000 + Company car/car allowance + Benefits

Permanent, Full time