Operations Manager

INFLUX ELECTRICAL ENGINEERING (PTE. LTD.); Penarth, High Street; On-site; GBP 42,000 - 68,000; Full time

Job summary

INFLUX ELECTRICAL ENGINEERING (PTE. LTD.) is seeking an Operations Manager to oversee site administration, facilities, and workflows. You will manage documents, licensing and compliance, and support procurement and HR activities.

The role requires strong leadership, organizational skills, and experience in building systems and regulatory submissions. The position involves coordinating with head office, clients and vendors, and driving process improvements.

Qualifications

• Bachelor's degree in any field.
• Minimum 3 years of managerial experience in property or mall operations.
• Experience in Property/Facilities Management; MCST management a plus.
• Knowledge of building systems and regulatory submissions (NEA/SCDF).
• Strong leadership, communication and interpersonal skills.

Responsibilities

• Oversee daily administrative functions at site offices and manage facilities and workflows.
• Maintain and organize project documents, permits, licenses, vendor files, reports and drawings.
• Manage applications, renewals and compliance with authorities (MOM, BCA, SCDF); include ISO and safety certifications.
• Supervise procurement, petty cash, cost tracking, invoices, PO processing, and budget reports.
• Assist with recruitment, onboarding, payroll, attendance, and employee records.
• Coordinate between site teams, head office, clients, vendors and subcontractors; prepare meeting minutes.
• Analyze processes and develop more efficient administrative strategies and systems.

Skills

Administration

Operations management

Documentation

Compliance

Procurement

HR support

Coordination

Process improvement

Education

Bachelor's degree

Job description

Operations Manager

Key Roles & Responsibilities:

Administration & Operations Management:Overseeing daily administrative functions at site offices, managing facilities, utilities, and general workflows.

• Documentation & Record Keeping:Maintaining and organizing all project-related documents, including contracts, permits, licenses, vendor files, reports, and drawings.
• Compliance & Licensing:Managing applications, renewals, and compliance matters with relevant authorities (e.g., MOM, BCA, SCDF), including certifications like ISO and safety standards.
• Procurement & Financial Support:Supervising site procurement, managing petty cash, tracking project costs, checking invoices, processing purchase orders, and assisting with budget reports and cost control.
• Human Resources Support:Assisting with recruitment, onboarding, staff deployment, payroll administration, attendance tracking, and managing employee records and welfare.
• Coordination & Communication:Acting as a primary liaison between site teams, head office, clients, vendors, and subcontractors, and preparing meeting minutes.
• Process Improvement:Analyzing existing processes and developing more effective or efficient administrative strategies and systems.

Requirement

· Possess at least a Bachlor Level Degree in any Field

· Minimum 3 years of relevant experience in a managerial role, preferably in retail property or mall operations management

· Experience in Property/Facilities Management, and MCST Management will be an added advantage

· Good knowledge of building systems (ie. electrical, ACMV, mechanical). Familiarity with statutory and regulatory requirements, including authority submissions. NEA Environmental Control Office certification is preferred

· Excellent leadership, communication and interpersonal skills

· Strong organizational and problem-solving abilities

· Proactive and service-oriented with a customer-first mindset

· Proficiency in Microsoft Office Suite

· Ability to manage multiple priorities, meet deadlines and perform effectively under pressure