Operations Finance Assistant

Oxby Recruitment Ltd; Marlow; Hybrid; GBP 26,000 - 36,000; Full time

Job summary

Oxby Recruitment Ltd is seeking an invoicing and financial admin professional for a rapidly expanding technology client in Marlow. The role is office-based with occasional work-from-home options and focuses on accurate customer invoicing, financial record-keeping and cash flow support.

You will work with the Operations Admin Manager to ensure timely invoicing, review contracts and pricing terms, and contribute to group KPIs and month-end reporting.

Qualifications

• Strong understanding of invoicing processes and financial administration.
• High level of accuracy and attention to detail.
• Ability to interpret contracts, pricing agreements, and purchase orders.
• Effective communication and stakeholder management skills.
• Ability to work independently and as part of a team.
• Proactive approach to problem-solving and resolving discrepancies.

Responsibilities

• Review client billing information and purchase orders.
• Prepare and issue accurate invoices for goods and services.
• Submit invoices via email, portals, and EDI systems.
• Investigate and resolve invoice discrepancies with internal teams.
• Assist in setting up new customer accounts including credit checks.
• Provide updates on KPIs, month-end, and year-end figures.

Skills

Invoicing processes

Financial administration

Attention to detail

Contract interpretation

Stakeholder management

Problem solving

Communication

Job description

The Company:

A rapidly expanding Technology business based in Marlow. A vibrant and lively Operations Team focussed on delivering exceptional outcomes accross every client project in the UK. Due to taking a central 'pivotal' role within the Operations Team, the role is office based with occasional WHF options.

The Role:

Plays a key part of the Operations team, working closely with the Operations Admin Manager to support the smooth running of day-to-day business activities. This position contributes to the successful delivery of projects and services while ensuring adherence to established processes and procedures. The successful candidate will be responsible for accurate and timely customer invoicing, maintaining financial records, and supporting effective cash flow management.

Responsibilities:

• Review client billing information, demonstrating a clear understanding of purchase orders and contractual agreements.
• Prepare and issue accurate invoices for goods and services in line with agreed contract terms and pricing structures.
• Submit invoices via various platforms, including email, customer portals, and EDI systems.
• Investigate and resolve invoice discrepancies, maintaining strong customer relationships and working closely with internal credit control teams.
• Support the setup of new customer accounts by liaising with Finance Directors and Sales teams, including credit checks and agreement of credit terms.
• Provide updates on key financial metrics, including group KPIs, month-end, and year-end financial figures.
• Contribute to cost analysis activities in collaboration with Operations and Finance teams.

About You:

This role requires strong attention to detail, initiative, and the ability to work both independently and collaboratively. This role requires a proactive and flexible approach, with the ability to adapt to evolving processes and business demands.

• Strong understanding of invoicing processes and financial administration
• High level of accuracy and attention to detail
• Ability to interpret contracts, pricing agreements, and purchase orders
• Effective communication and stakeholder management skills
• Ability to work independently and as part of a team
• Proactive approach to problem-solving and resolving discrepancies