Operations Data & Meetings Coordinator

Pontoon; Warwick; On-site; GBP 13,000 - 17,000; Part time

Job summary

Pontoon is seeking a Team Data Administrator for a 6-month contract in Warwick, with two days per week onsite. You will support the Portfolio and System Development team by coordinating meetings, handling admin tasks, delivering performance reports, and helping maintain data accuracy in regional systems to drive improvements.

You will liaise with stakeholders across regions to track actions and ensure timely follow-ups.

Qualifications

• Excellent interpersonal and communication skills.
• Strong organisational abilities with an eye for detail.
• Proficient in Microsoft Office, especially Excel (pivot tables) and PowerPoint.
• Able to present data clearly in various formats.
• Experience with business systems in a commercial or project management setting preferred.

Responsibilities

• Coordinate meetings and act as technical secretary, preparing agendas and minutes.
• Order and track PPE and DSE, maintain accurate records.
• Assist onboarding of new starters with access, equipment and introductions.
• Report on meeting performance and maintain regional data; deliver timely reports.
• Engage with cross-regional stakeholders and support leaders' meetings.
• Develop and implement SOPs and process maps; support documentation rollout.
• Organise events and volunteering activities to boost team culture.

Skills

Interpersonal skills

Organisational skills

Excel (pivot tables)

PowerPoint

Data presentation

Business systems experience

Tools

Microsoft Office Suite

Job description

Pontoon is seeking a Team Data Administrator for a 6-month contract in Warwick, with two days per week onsite. You will support the Portfolio and System Development team by coordinating meetings, handling admin tasks, delivering performance reports, and helping maintain data accuracy in regional systems to drive improvements.

You will liaise with stakeholders across regions to track actions and ensure timely follow-ups.