Operations Coordinator

SF Partners; Hemington; On-site; GBP 24,000 - 30,000; Full time

Job summary

SF Partners in Castle Donington is seeking an Operations Coordinator on a 7-month fixed-term contract. The role provides day-to-day administrative support to the Site Operations Manager and the broader operations team, coordinating staff, travel, equipment and site administration.

The ideal candidate will have experience in administration, operations support or scheduling; strong organisation, proficiency with MS Office, attention to detail, and a proactive, flexible approach in a fast-paced

Qualifications

• Previous experience in administration, operations support, scheduling or coordination.

Responsibilities

• Provide day-to-day administrative support to the Site Operations Manager and Operations Director.
• Coordinate agency labour bookings, purchase orders and invoice approvals.
• Arrange plant and equipment hire for projects.
• Book accommodation and travel for site teams, including flights, ferries and visas where required.
• Support daily coordination and scheduling of site crews.
• Maintain accurate records of bookings and allocations on internal systems.
• Monitor working hours and ensure compliance with working time regulations.
• Collate and submit weekly timesheets for payroll.
• Manage daily administration of the company vehicle fleet.
• Coordinate and maintain training records for site employees.
• Assist with additional projects and general operational administration.

Skills

Administration experience

Organisational skills

MS Office

Attention to detail

Communication skills

Job description

Operations Coordinator

Castle Donington | £27,000 | 7-Month Fixed Term Contract

SF Partners are currently recruiting for an Operations Administrator to join a busy and well-established business based in Castle Donington on a 7-month fixed term contract.

This is a fantastic opportunity for someone with experience in operations administration, scheduling, coordination or general office support who enjoys a busy, varied role where no two days are the same.

Working closely with the Site Operations Manager and wider operations team, you will play a key role in ensuring the smooth running of daily site activities, coordinating staff, travel, equipment and administration.

The Role

• Providing day-to-day administrative support to the Site Operations Manager and Operations Director.
• Coordinating agency labour bookings, purchase orders and invoice approvals.
• Arranging plant and equipment hire for projects.
• Booking accommodation and travel arrangements for site teams, including flights, ferries and visas where required.
• Supporting the daily coordination and scheduling of site crews.
• Maintaining accurate records of bookings and allocations on internal systems.
• Monitoring working hours and ensuring compliance with working time regulations.
• Collating and submitting weekly timesheets for payroll.
• Managing daily administration relating to the company vehicle fleet.
• Coordinating and maintaining training records for site employees.
• Assisting with additional projects and general operational administration.

About You

• Previous experience in administration, operations support, scheduling or coordination.
• Strong organisational skills with the ability to manage multiple priorities.
• Confident using Microsoft Office and picking up new systems.
• Excellent attention to detail, particularly when dealing with bookings, invoices and timesheets.
• A proactive, flexible approach and the ability to work in a fast‑paced environment.
• Strong communication skills and confidence liaising with internal teams, suppliers and external agencies.
• Experience within construction, engineering, logistics or a site-based environment would be advantageous but is not essential.

If you're an organised and proactive administrator who enjoys keeping things running smoothly behind the scenes, and available within short notice, we'd love to hear from you!