Operations Co-Ordinator - Fire

Hydrock; Manchester; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a Project Management Assistant to support their dynamic Buildings Team. This role involves collaborating closely with Project Managers, assisting in project tracking, budget preparation, and contract administration, while ensuring effective communication and coordination among various teams. The ideal candidate will thrive in a fast-paced environment, demonstrating strong interpersonal skills and a proactive approach to problem-solving. Join a company that values diversity and offers opportunities for professional growth in a supportive and inclusive culture.

Benefits

Inspiring and supportive colleagues

Recognition for hard work and career progression

Opportunities to develop technical and soft skills

Community involvement initiatives

Flexible benefits, including green car leasing scheme

Qualifications

• Strong communication skills and ability to work in a fast-paced environment.
• Proficient in Excel and MS Office Suite for project management tasks.

Responsibilities

• Assist Project Managers with tracking and administration of projects.
• Prepare project budgets and monthly progress reports.
• Coordinate invoicing and accounts receivable with clients.

Skills

Interpersonal Skills

Communication Skills

Excel Proficiency

MS Office Suite

Attention to Detail

Problem-Solving

Tools

Project Pursuit Tool (PPT)

Job description

We have an exciting opportunity for a Project Management Assistant to join our growing Buildings Team. This is unique role that will support our Buildings team, largely supporting our Fire Safety Team.

This role is open to any of our offices, but will be working with our Scotland team so a preference for someone based in Glasgow would be ideal.

Knowledge

Knowledge of the best practices, tools and systems for project delivery. Demonstrated experience in the project setup and financial monitoring processes including coordinating with Project Managers (PMs) for proposals, change orders, status reports, financial updates and forecasting. This role works closely with teams of PMs and must possess strong interpersonal and communication skills, along with excellent computer skills and enjoy working in a fast-paced, collaborative and multi-team environment.

Performs a variety of tasks and assignments for continued training and development to support the project management discipline.

Tasks and Responsibilities

1. Execute instructions from Project Managers for the range of pursuit tracking to setup and close out.
2. Track opportunity and update as status changes and through award or close out.
3. Provide contract administration assistance: Including building agreement to PM requirements for standard and non-standard contract, initiate and track internal contract review, track and facilitate Stantec approval of contract, track client approvals of proposals, and track change orders.
4. Draft project budgets in the Project Pursuit Tool (PPT), establish requests for new projects, coordinate with PMs and Project Independent Reviewers for internal approvals at the appropriate signature authority level.
5. Prepare monthly project progress or status report as needed for internal monitoring of project time and costs spent compared to budget from project setup.
6. Initiate invoicing, coordinate with Project Accounting and PMs.
7. Track accounts receivable and coordinate with PMs for outstanding invoice payment from client.
8. Develop and maintain ongoing administration of change orders.
9. Assist with additional project tasks as requested.
10. Assist and coordinate project closure and archive.

Qualifications

1. Ability to use Excel proficiently and creatively to problem-solve and communicate.
2. Advanced working knowledge of MS Office suite.
3. Ability to work with initiative, professionalism and confidentiality, and is able to work independently, multi-task and adapt to change in a very dynamic environment.
4. Has demonstrated attention to detail; initiative in problem detection and resolution; strong verbal and written communication skills; ability to prioritize and multi-task between multiple project managers.

What's great about the Stantec Group
As a global design leader with over 30,000 engineers, architects, scientists, and project managers, the Stantec Group is dedicated to designing with communities in mind. Our diverse expertise allows us to tackle projects of all sizes from complex urban developments to impactful neighborhood initiatives, while connecting across our worldwide network to support one another and share knowledge. This commitment not only helps the communities we serve to thrive but enriches the growth and experience of our own people.

In the UK and Ireland, our growing team of 4,000 is both agile and influential, able to make a meaningful difference by creating solutions that respect the environment and enhance community value. Whether you’re just starting your career or are an experienced professional, your voice is valued here. Our collaborative culture encourages entrepreneurial thinking, ensuring everyone’s ideas are heard.

Our approach for clients is grounded in the belief that we’re stronger together. By merging Hydrock’s capabilities with Stantec’s multidisciplinary services in buildings, infrastructure, environmental science, energy, and sustainability, we’re uniquely positioned as a major force in the UK market, providing a powerful platform for future growth.

What We Offer:

1. Inspiring and supportive colleagues.
2. Recognition for hard work and career progression.
3. Opportunities to develop both technical and soft skills.
4. Community involvement through “Stantec in the Community” initiatives.
5. Flexible benefits, including a green car leasing scheme.

A Culture of Inclusion and Opportunity

The Stantec Group champions diversity, equity, and inclusion. As an Equal Opportunity Employer, we’re committed to creating a supportive environment where every employee can perform at their best. Flexibility is essential to our culture, and we aim to accommodate all employees fairly.

We consider all applications individually with the required qualifications and knowledge without regard to any of the protected characteristics. We would like to provide everyone with a fair selection, assessment and employment experience so we ask to be made aware of any physical or neurodiverse condition within your application for which appropriate reasonable adjustments can be made by us.

Ready to Take the Next Step?

Once you’ve applied through our careers site, we strive to respond promptly after reviewing your application.

If shortlisted, you’ll first connect with our Talent Acquisition Team for a pre-screening call (about 30 minutes) to discuss your motivation and interest in the role. From there, successful candidates will be invited to a formal interview, either via Microsoft Teams or in person at one of our offices.