Operations Assistant - Stock, Purchasing & Logistics

Kinetic Office Recruitment; Stafford; Hybrid; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Annual bonus

Hybrid work after probation

37.5 hours per week

Cycle to work

Free parking

Employee assistance

Life assurance

Dress code: smart casual

Job summary

Kinetic Office Recruitment is seeking an Operations Assistant to support stock, purchasing and logistics. The role involves coordinating stock, processing orders, liaising with suppliers and maintaining accurate system data. Hybrid work after probation offered, with standard Mon-Fri hours and a salary of £30,000–£35,000.

The successful candidate will have strong admin skills, ERP experience, and a proactive approach to improve processes within a busy operations team.

Qualifications

• Experience in administrative, stock, purchasing, logistics or order processing.
• Experience with stock, purchasing, inventory or ERP systems.
• Good understanding of admin and order management processes.
• Strong attention to detail and numerical skills.
• Excellent written and verbal communication, confident telephone manner.
• Good Microsoft Office skills, particularly Excel.
• Strong organisational and time management skills.
• Ability to work independently and take initiative.
• Experience in a technical, manufacturing, distribution or supply chain environment is advantageous.

Responsibilities

• Coordinate incoming stock and monitor delivery dates.
• Update internal systems with stock and supplier data.
• Raise and process purchase and stock orders.
• Monitor outstanding orders and deliveries.
• Liaise with suppliers to ensure timely deliveries.
• Support stock checks and system reconciliations.
• Assist with queries related to stock, orders and invoices.
• Provide information and updates to colleagues and teams.
• Support the sales team to deliver excellent customer service.
• Provide general administrative support to Operations.

Skills

Stock management

Purchasing

Logistics

ERP system

Excel

Attention to detail

Communication

Organisation

Problem solving

Tools

ERP system

Job description

Operations Assistant (Stock, Purchasing & Logistics)
East Leeds - Hybrid working available after probation
£30,000 - £35,000 Permanent Monday - Friday, 8.30am - 5pm

A well-established and growing business is looking for an Operations Administrator to join its Operations team overseeing the Stock and Purchasing side of the business.

This is a varied role combining stock administration, purchasing, supplier management, order processing and logistics coordination. You'll be responsible for keeping stock information accurate, monitoring orders and deliveries, resolving queries and working closely with internal teams and external suppliers.

The role would suit an experienced administrator who enjoys working with systems, stock, orders and suppliers and is looking for a long-term opportunity within a friendly and established business.

What's on offer?

• £30,000 - £35,000 salary
• Permanent position
• Monday - Friday, 8.30am - 5pm, 37.5 hours per week
• Hybrid working available after probation, with the opportunity to work from home 1-2 days per week
• Annual bonus scheme
• 25 days' holiday, increasing with length of service
• Option to purchase additional annual leave
• Employee Assistance Programme
• Cycle to work scheme
• Free office parking
• Enhanced sick pay
• Life assurance
• Smart casual dress code

The Role

Working as part of the Operations team, your responsibilities will include:

• Coordinating incoming stock and monitoring expected delivery dates
• Updating internal systems with stock and supplier information
• Checking supplier pricing and investigating discrepancies
• Raising and processing purchase and stock orders
• Monitoring outstanding orders and deliveries
• Liaising with suppliers to ensure orders are delivered as expected
• Coordinating the movement and processing of stock where required
• Assisting with regular stock checks and system reconciliations
• Investigating and resolving stock, order and invoice queries
• Monitoring customer and supplier orders through to completion
• Supporting internal processes relating to product information and certification
• Working with internal teams to improve systems and processes
• Providing information and updates to colleagues across the business
• Working closely with the sales team to ensure excellent customer service
• Providing general administrative support to the Operations function

About You

We're looking for someone who is organised, commercially aware and comfortable working with stock, orders, suppliers and computer systems.

You will ideally have:

Previous experience in an administrative, stock, purchasing, logistics, supply chain or order processing role
Experience working with a stock, purchasing, inventory or ERP system
Good understanding of administrative and order management processes
Strong attention to detail and good numerical skills
Excellent written and verbal communication skills
Confident telephone manner
Good Microsoft Office skills, particularly Excel
Strong organisational and time management skills
Ability to work accurately in a busy environment
Good problem-solving skills and the ability to investigate and resolve issues
Ability to work independently and use your own initiative
A positive, flexible approach and the ability to work well as part of a team
Experience within a technical, manufacturing, construction, distribution or supply-chain environment would be advantageous, although this is not essential.

Travel

The role is primarily office based in East Leeds.

There will be occasional travel to other UK locations for stock checks, approximately 6 times per year. These visits will generally involve 1-2 overnight stays, with accommodation and business expenses paid by the company.

A full UK driving licence is preferred.

Working Pattern

Monday - Friday, 8.30am - 5pm, with a one-hour lunch break.

The position is initially office based, with 1-2 days' home working available following successful completion of probation, subject to line manager approval.

This is an excellent opportunity for an experienced administrator looking to develop their career within stock, purchasing, logistics or operations with an established and supportive employer.

Please note that due to the volume of applications we receive, we are only able to respond to candidates who are shortlisted. If you haven't received a response within 48 hours, please assume you have been unsuccessful.