Operations Assistant - Marketing Department

The Talent People Limited; Wimbledon; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Discretionary bonus

Great benefits

Job summary

The Talent People Limited is seeking a highly organized Marketing Operations Assistant to join the Exhibitions & Events team in Wimbledon. This is primarily an administrative role, with responsibilities spanning data entry, contract preparation, and CRM updates.

Working closely with marketing, sales and operations, the role requires attention to detail, strong Excel/Word/Outlook skills, and the ability to juggle multiple deadlines. The position is full-time and office-based in Wimbledon.

Qualifications

• Previous experience in an administrative, coordinator or officesupport role
• High level of accuracy in data entry, proofreading and record-keeping
• Strong organisational skills with the ability to manage multiple deadlines and priorities
• Confident user of Microsoft Office, particularly Excel, Word and Outlook
• Clear, professional written and verbal communication
• Able to work full-time from the Wimbledon office, with occasional on-site event days

Responsibilities

• Carry out general administrative tasks, including data entry, reporting, document management and internal communications
• Maintain accurate CRM and website information, working with the sales, operations and marketing teams
• Prepare contracts, check they are within budget, obtain approvals and follow up to ensure they are returned on time
• Update manuals, FAQs and website content so that information is always correct
• Help prepare presentations, materials and reports for internal and external stakeholders
• Act as a point of contact for visitors, exhibitors and sponsors before and during events
• Respond to enquiries promptly and record all interactions accurately in the CRM
• Keep the online exhibitor portal accurate and working correctly
• Help ensure sponsor contracts, benefits and branding are delivered as agreed
• Support the delivery of ‘Marketing through Exhibitors’ campaigns, tracking deadlines and communicating with exhibitors and sponsors
• Gather and schedule exhibitor content for our social media channels
• Attend project and team meetings to stay up to date on event logistics and share client feedback
• Assist with the coordination of fringe events alongside the main programme
• Assist with speaker logistics, including scheduling, communication and onsite coordination
• Provide onsite support at events, handling exhibitor enquiries and working with the event team to resolve issues quickly

Skills

Administrative experience

Attention to detail

Organisational skills

Microsoft Office (Excel/Word/Outlook)

Communication skills

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Location: Wimbledon

Permanent Full Time

Salary: £27K + 20% discretionary bonus

MarketingOperationsAssistant

Permanentrole–officebased-Wimbledon

MondaytoFriday–FullTime

£27K+20%discretionarybonus+greatbenefits

AbouttheRole

Ourclientislookingforahighlyorganised,detail-focusedMarketingOperationsAssistanttojointheirExhibitions&Eventsteam.Thisisapredominantlyadministrativeroleandnotamarketingrole.

Youwillworkcloselywiththemarketing,salesandoperationsteams.Theidealcandidatetakesprideingettingthedetailsright,enjoysstructureandprocess,andisconfidentmanagingmultipledeadlinesatonce.

WhatWe'reLookingFor

• Previousexperienceinanadministrative,coordinatororofficesupportrole.
• Excellentattentiontodetailandahighlevelofaccuracyindataentry,proofreadingandrecord-keeping.
• Strongorganisationalskills,withtheabilitytomanagemultipledeadlinesandpriorities.
• ConfidentuserofMicrosoftOffice,particularlyExcel,WordandOutlook.
• Clear,professionalwrittenandverbalcommunication.
• Abletoworkfull-timefromtheWimbledonoffice,withoccasionalonsiteeventdays

KeyResponsibilities

• Carryoutgeneraladministrativetasks,includingdataentry,reporting,documentmanagementandinternalcommunications.
• MaintainaccurateCRMandwebsiteinformation,workingwiththesales,operationsandmarketingteams.
• Preparecontracts,checktheyarewithinbudget,obtainapprovalsandfollowuptoensuretheyarereturnedontime.
• Updatemanuals,FAQsandwebsitecontentsothatinformationisalwayscorrect.
• Helppreparerepresentations,materialsandreportsforinternalandexternalstakeholders.
• Actasapointofcontactforvisitors,exhibitorsandsponsorsbeforeandduringevents.
• RespondtoenquiriespromptlyandrecordallinteractionsaccuratelyintheCRM.
• Keeptheonlineexhibitorportalaccurateandworkingcorrectly.
• Helpensuresponsorcontracts,benefitsandbrandingaredeliveredasagreed.
• Supportthedeliveryof‘MarketingthroughExhibitors’campaigns,trackingdeadlinesandcommunicatingwithexhibitorsandsponsors.
• Gatherandscheduleexhibitorcontentforoursocialmediachannels.
• Attendprojectandteammeetingstostayuptodateoneventlogisticsandshareclientfeedback.
• Assistwiththecoordinationoffringeeventsalongsidethemainprogramme.
• Assistwithspeakerlogistics,includingscheduling,communicationandonsitecoordination.
• Provideonsitesupportatevents,handlingexhibitorenquiriesandworkingwiththeeventteamtoresolveissuesquickly.

Disclaimer:Duetothehighamountofinterestthatwereceiveforeachofourroles, unfortunately,weareunabletorespondtoeachapplicationindividually.Ifyoudonothearbackfromoneofourconsultantswithin14daysthenunfortunatelyyouhavenotbeenshortlistedforthisrole.

Closing date for applications: November 30, -0001