Operations Administrator | Part Time (Security)

Wimbledon; Wimbledon; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Annual leave 23 days

Private medical insurance

On-site gym

Championship tickets

Flexible working options

Job summary

Wimbledon is seeking an organised administrator to support the financial, commercial and project planning elements of the Year-round and Championships Security Operation. The role involves coordinating staffing plans, maintaining records, auditing invoices and supporting tender processes.

You will work with the security team to ensure deadlines are met, manage data for stakeholders and uphold confidentiality and data protection standards throughout the Championships cycle.

Qualifications

• Understands the importance of confidentiality and can handle sensitive information.
• Demonstrates a proactive and organised approach with ownership of tasks.
• Has experience supporting administration of financial processes, supplier relationships, or shows ability to learn quickly.
• Strong administrative and coordination skills using Microsoft Office applications.
• Able to gather data from sources and present it clearly to stakeholders.

Responsibilities

• Administer and share security staffing plans with third-party suppliers.
• Maintain records of resourcing requirements including changes and redeployments.
• Provide administrative support to the security team and audit invoices.
• Support financial and contract administration; track invoices vs budget and SLA submissions.
• Administer contract renewal and tender processes.
• Collate and supply management data, reports and insight when required.
• Ensure GDPR compliance and data protection procedures are followed.

Skills

Confidentiality

Organised

Excel

Data gathering

Stakeholder communication

Tools

Microsoft Excel

MS Office

Job description

We are looking for someone to support the administrative delivery of the financial, commercial and project planning elements of the Year-round and Championships Security Operation.

What you will be doing

• Administer and share with third-party suppliers the security staffing plans for the Year-round, Build, Championships and De-rig operations.
• Maintain accurate records of resourcing requirements, including any staffing changes, temporary uplifts or redeployments.
• Provide administrative support to the security team, including auditing monthly and Championships security invoices.
• Support financial and contract administration; track invoices vs budget, SLA submissions and bonus calculations.
• Administer contract renewal and tender processes.
• When required, collate and supply management data, reports and insight.
• Ensure compliance with GDPR legislation and AELTC Data Protection procedures. Represent the security team, when required at data related meetings.
• Support the Senior Security team to ensure that deadlines and actions are met in the preparation for a Championships.
• Make records of meetings when requested and ensure actions are recorded and actioned.
• Support the security team when tenders or contract renewals are being conducted.
• Any other administrative and planning duty as reasonably required by the AELTC Head of Safety & Security, Senior Security Managers, or Safety Planner.

What part your role will play in The Championships

• Administratively support the wider Security operation to deliver a Safe and Secure Championships.

About You

• Understands the importance of confidentiality and can handle sensitive personal, commercial and organisational information with discretion.
• Demonstrates a proactive and organised approach to work, with the ability to identify solutions to problems and take ownership of tasks and projects.
• Has experience supporting the administration of commercial agreements, financial processes and supplier relationships, or can demonstrate an ability to learn quickly in these areas.
• Has good administrative and coordination skills, with confidence using Microsoft Excel and other Microsoft Office applications.
• Able to gather information from different sources, identify relevant data and present it clearly in the format required by stakeholders.
• Capable of working independently while also contributing positively as part of a team.
• Demonstrates integrity, professionalism and attention to detail in all aspects of their work.
• Builds effective working relationships with colleagues, suppliers and other stakeholders, communicating clearly and professionally.
• Remains calm and organised when working to deadlines or managing competing priorities, recognising when timely action is required.
• Consistently acts in accordance with organisational values, professional standards and expected behaviours.

About Us

• The All England Lawn Tennis Club (Championships) Limited (AELTC) organises and stages The Championships, Wimbledon, widely regarded as the world’s premier tennis tournament, hosted on the Grounds of one of the world’s most prestigious tennis clubs.
• Our business has grown in recent years, and we expect this to continue. We have plans to further improve our facilities and invest in our people in future years. Our success is important to us, and we are guided by our key values of Heritage, Integrity, Respect and Excellence.
• The AELTC Security team is responsible for all aspects of the Safety and Security operation. This includes the delivery of a Safe & Secure Championships.

Working Pattern

The post operates on an annualised-hours basis in support of operational delivery requirements.

• August to May: Three (3) days per week, Tuesday to Thursday.
• June: Five (5) days per week, Monday to Friday.
• July (Weeks 1 to 3): Six (6) days per week, Monday to Saturday.
• July (Week 4): Four (4) days per week, Monday to Thursday.
• Flexibility – The post holder may be asked to adjust their days, by agreement, if requested by the Head of Safety & Security.
• The role equates to approximately 0.68 Full Time Equivalent (FTE) and requires increased attendance during the Championships planning and delivery period.

What we offer

At Wimbledon, we're proud to have work environment that's shaped by our heritage and commitment to excellence. This extends to ensuring every colleague feels part of something truly special. We're committed to supporting your wellbeing, personal growth and life beyond work. You'll also gain access to some uniquely Wimbledon experiences.

Financial Wellbeing

• Annual leave starts at 23 days plus bank holidays and rises with service
• Two additional paid closure days in December
• Pension scheme with employer contributions up to 10.5%
• Group Income Protection & Life Assurance
• Annual bonuses
• Employee loans
• Enhanced family leave, hybrid and flexible working options

Physical Health & Mental Wellbeing

• Private medical insurance and annual medical assessments
• 24/7 Employee Assistance Programme
• On‑site gym and fitness facilities
• Trained Mental Health First Aiders
• Professional & Personal Development, including colleague development calendar
• Accredited learning and professional development opportunities

Exclusively Wimbledon

• Free daily lunch
• Complimentary Championships tickets
• Retail discounts, complimentary museum and tour tickets for friends and family
• Matched charitable giving
• Free Community Sports Centre membership
• A programme of social and sporting activities