Operations Administrator

RecruitUK; Trowbridge; On-site; GBP 20,700 - 25,300; Part time

Job summary

A Financial Planning and Accountancy Firm in Trowbridge is seeking a Finance and Operations Administrator. In this role, you will manage data processing through Adviser Office, assist with monthly reports, and maintain financial records. Ideal candidates will have experience manipulating data in Excel and a good understanding of the Financial Services industry. This position is suitable for part-time candidates, providing flexibility and an opportunity to work within a collaborative team environment.

Qualifications

• Experience of data processing using a back office system.
• Ability to manipulate data in Excel for reporting.
• Familiarity with Financial Services industry and products.

Responsibilities

• Process income through Adviser Office and complete excel analysis.
• Review and maintain the Sales Ledger.
• Assist in monthly Management report preparation.
• Maintain Adviser Office via Data Cleansing.
• Work on ad-hoc projects exporting data.
• Scan documents into Virtual Cabinet.
• Carry out filing and administrative duties.

Skills

Data processing experience

Excel manipulation

Use of back office systems

Knowledge of Financial Services

Tools

Adviser Office

Intelliflo

Job description

Job Title: Finance and Operations Administration

Location: Trowbridge

Salary: up to £23,000

Reference Number: 14264

Job Description

Recruit UK are working on an excellent opportunity for a Finance and Operations Administrator in Trowbridge to join a Financial Planning and Accountancy Firm

Responsibilities

• Process income through Adviser Office (IRESS database software) predominantly via EDI link and CSV files. Complete excel analysis of receipts for management reporting purposes.
• Review and maintain the Sales Ledger and investigate and resolve any charging queries with Insurers or Clients.
• Assist in monthly Management report preparation including reporting on New Business and Ongoing adviser charges, Client Assets under management, and other information required for compliance and reporting purposes.
• Assist in maintaining Adviser Office via Data Cleansing and Archiving modules.
• Assist with ad-hoc projects, including exporting data from Adviser Office using Query builder.
• Share effective working practices and be able to highlight where improvements can be made, working in conjunction with the Finance and Operations Manager and Client Relations Manager.
• Scan statements and other documents into Virtual Cabinet (document management software).
• Filing and other administrative duties including printed stationery stock record keeping and reordering.
• Have a detailed knowledge and understanding of the firm’s record keeping requirements.
• Have an understanding that the provision of advice to clients must be in a compliant manner as detailed in the firm’s Risk Plan.
• Comply with the Financial Services and Markets Act 2000 and the relevant FCA rules at all times.
• Comply with the relevant compliance, TCF, T&C and financial crime (anti-money laundering, data security, anti-bribery, fraud and corruption) procedures of the firm at all times.
• Follow appropriate ethical standards within the firm at all times.
• Ensure all dealings with clients and colleagues are carried out in a professional and courteous manner.
• Maintain all standards of performance as required by the firm as above at all times.

What’s in it for you

- Part time candidates will be considered.

Skills and experience required

• Experience of data processing using a back office system/database and extracting data/reports.
• Manipulating data in excel for management or compliance reporting purposes.
• Use of back office system such as Adviser Office or Intelliflo.
• Knowledge of Financial Services industry and products.

Our commitment to you

• Start every journey with a conversation to find out about you in depth.
• Provide honest feedback on where you fit in the jobs market.
• Use our network across the financial world to match you to your perfect position. Or if we think you already have it, we’ll tell you.
• Take a holistic mindfulness approach – career happiness is rarely just about the money.
• Cover the whole of the UK with a local touch through our regional teams.