Operations Administrator

Visual Arts South West; Bristol; Hybrid; GBP 30,000 - 42,000; Part time

Job summary

A leading organization in the arts is seeking a highly organized and proactive Operations Administrator to facilitate various administrative, financial, and operational processes. This part-time freelance role offers flexible working arrangements and the opportunity to contribute to making the arts accessible for all.

Benefits

Supportive working environment

Opportunities for professional development

Flexible working arrangements

Qualifications

• Highly organized and proactive individual.
• Experience in administrative functions is preferred.

Responsibilities

• Manage general office administration, including correspondence and data management.
• Assist with financial administration and maintain HR records.
• Provide administrative support for AIM’s events and projects.

Skills

Organizational Skills

Proactivity

Communication Skills

Job description

We are looking for ahighly organised and proactive Operations Administrator to support the smooth running of AIM .

Job Title: Operations Administrator
Location: Hybrid - Remote and at Spike Island Art Space.
Hours: Part-time, 1 day per week at 20hr/£140 per day
Contract: Freelance
Application deadline: 5pm, 30th June

About Art in Motion Charitable Trust

Art in Motion Charitable Trust (AIM) is a dynamic organisation that collaborates with learning-disabled and Neurodiverse artists to make artwork. We champion inclusivity and creativity, opening doors to the arts and increasing belonging within the artistic community. We empower artists with learning disabilities to engage, create, and thrive within a supportive and dynamic art community. We provide opportunities for individuals to develop their art practice, learn new skills, broaden their experience and showcase their work.

The Role

We are looking for a highly organised and proactive Operations Administrator to support the smooth running of AIM. This is a key role within our team, ensuring our administrative, financial, and operational processes run efficiently. You will work closely with the Director and provide essential support across the organisation, helping us maximise our impact and continue our mission of making the arts accessible to all.

Key Responsibilities

Operations & Administration

Manage general office administration, including correspondence, filing, and data management.

Finance & HR Support

Assist with financial administration, including processing invoices and expenses.

Maintain records of budgets and funding reports, and support HR functions such as recruitment administration, staff inductions, and maintaining HR records.

Project & Event Support

Provide administrative support for AIM’s events, workshops, and projects.

Assist with booking venues, and liaise with artists, partners, and stakeholders to ensure smooth project delivery.

IT & Communications

Maintain internal databases and digital systems, ensuring accessibility.

Liaise with the communications manager to support website updates and social media content, where required.

What We Offer

A supportive working environment.

Opportunities for professional development.

Flexible working arrangements.

AIM is an equal opportunities employer and strongly encourages applications from disabled people and those from underrepresented backgrounds.

How to Apply
To apply, please send your CV and a cover letter outlining your suitability for the role to [e-mail] by 30th June. If you require the application in an alternative format or have any access requirements, please let us know.

Read the full job description and person specification on our website.