Operational Buyer

NHS; Southampton; On-site; GBP 24,000 - 27,000; Full time

Job summary

An exciting opportunity with NHS as a member of the Procurement Team. The role involves supporting users in the Oracle SBS system, processing orders, and providing exceptional customer communication. Applicants with experience in procurement or finance and NVQ Level 3 are encouraged to apply. The position offers a salary in the Band 3 range, flexible working patterns, and the chance to work in a dedicated team committed to high-quality patient service.

Qualifications

• Experience in procurement or finance is essential.
• Ability to use Excel at an intermediate level.
• Demonstrable commercial awareness.

Responsibilities

• Process all orders assigned to you.
• Maintain the Trust Catalogues including NHS Supply Chain.
• Support users in utilizing the purchase to pay system.

Skills

Communication

Customer Service

Organizational Skills

Education

NVQ Level 3 or equivalent

GCSE Maths and English at grade C or above

Tools

Microsoft Excel

Oracle SBS system

Job description

Job summary

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to; Hampshire IOW Healthcare NHS Trust, Hampshire and Isle of Wight ICB, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton Foundation Trust, South Central Ambulance Service or Hampshire Hospitals Foundation Trust

An exciting opportunity has arisen for an enthusiastic, motivated and professional member of staff to join our busy Procurement Team.

You will be working in an experienced operational procurement team supporting over 1600 users of the Oracle SBS system and helping the day-to-day purchase to pay process to run smoothly enabling divisional staff to focus on service users' care.

In particular you will be influencing the user in their requirements and processing order requests efficiently, realising cost savings at every opportunity.

You will be required to deliver informal training to a wide range of staff on an adhoc basis. You will be the focal point for supplier and customer enquiries, and therefore you will need to demonstrate excellent customer service and communication skill. You will also need to enjoy and be comfortable dealing with a high level of telephone work within an open plan environment.

We are looking for a team player with a strong customer focused approach.

Main duties of the job

You will have experience of using financial or purchase to pay systems. You need to be able to demonstrate commercial awareness, communication skills, be well organised and proficient in the use of Microsoft packages; Excel, and Word.

Previous experience of working within either procurement, finance or the NHS is essential. Either order processing, catalogue management or system administration would be good starting points to be able to apply for this role.

The post holder will have responsibility for the following tasks:

• Processing all orders assigned to them
• Maintenance of the Trust Catalogues including NHS Supply Chain
• Provide support to purchase to pay users to enable them to use the system
• Act as a backup for the routing of non-PO invoices.
• Will act as the Trust travel booking specialist

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

Details Date posted

13 June 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year Please note for part time hours the salary will be pro rata

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

348-COR-8359

Job locations

Tatchbury Mount

Calmore

Southampton

Hampshire

SO40 2RZ

Job description Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Job description Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person Specification Qualifications Essential

• NVQ Level 3 or Chartered Institute of Purchasing and Supply foundation level or equivalent experienceGCSE Maths and English at grade C or aboveIT skills with standard keyboard skills for processing informationAbility to use Excel to an intermediate level

Person Specification Qualifications Essential

• NVQ Level 3 or Chartered Institute of Purchasing and Supply foundation level or equivalent experienceGCSE Maths and English at grade C or aboveIT skills with standard keyboard skills for processing informationAbility to use Excel to an intermediate level

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Tatchbury Mount

Calmore

Southampton

Hampshire

SO40 2RZ

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

Employer details Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Tatchbury Mount

Calmore

Southampton

Hampshire

SO40 2RZ

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)