Onsite Workplace Services Coordinator — 5-Star Experience

Osborne Clarke; Greater London; On-site; GBP 29,000 - 36,000; Full time

Job summary

Osborne Clarke in London is seeking a Workplace Services Coordinator to maintain a safe, clean and welcoming working environment for employees and visitors. The role sits within the Workplace Services team and reports to the Workplace Services Manager.

Based in our London office, the role is permanent, 37.5 hours per week onsite with flexibility for cover, and may involve travel to other UK offices. The successful candidate will be highly organised, customer-focused and ready to engage with

Qualifications

• Experience in facilities, workplace, office coordination, hospitality or customer service.
• Strong organisational and administrative skills with attention to detail.
• Excellent interpersonal and communication abilities.
• Ability to manage multiple tasks and prioritise work.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
• Willingness to receive First Aider and Fire Marshal training.

Responsibilities

• Conduct regular inspections to ensure floors and shared spaces are clean, safe and presentable.
• Coordinate resolution with suppliers and internal teams.
• Monitor facilities and equipment, reporting faults to completion.
• Support workplace projects, moves and improvement initiatives.
• Carry out health and safety inspections and record findings.
• Identify hazards and support compliance activities.
• Assist with mailroom, stock management and admin tasks.
• Act as a friendly, professional representative of Workplace Services.

Skills

Facilities coordination

Organisational skills

Communication

Multi-tasking

Customer focus

Problem solving

Team player

First aid awareness

Tools

Microsoft Office

Job description

Osborne Clarke in London is seeking a Workplace Services Coordinator to maintain a safe, clean and welcoming working environment for employees and visitors. The role sits within the Workplace Services team and reports to the Workplace Services Manager.

Based in our London office, the role is permanent, 37.5 hours per week onsite with flexibility for cover, and may involve travel to other UK offices. The successful candidate will be highly organised, customer-focused and ready to engage with