Onboarding Coordinator

Elysium Healthcare; Luton; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

33 days annual leave

Career development and training

Ely-Vate rewards platform

Wellbeing support

Job summary

Elysium Healthcare is seeking an Onboarding Coordinator to support new starters from offer to first day on site, in a 6-month fixed term role. You will manage your caseload, meet SLAs and complete DBS, right-to-work, references, and health checks with accuracy and timeliness.

You will draft contracts, confirm salary/benefits, and uphold equal opportunities while liaising with internal teams and external stakeholders. A strong attention to detail is essential.

Qualifications

• Experience with following legislation, policy and procedures.
• Experience in managing conflicting priorities.
• Experience in managing stakeholder relationships.

Responsibilities

• Manage onboarding caseload against SLAs.
• Check application and placement details before offer.
• Draft employment contracts and ensure correct salary/benefits.
• Promote equal opportunities and diversity.
• Process and review pre-employment checks (DBS, right-to-work, references, health outcomes).
• Ensure compliance with internal policies and external regulations.

Skills

Organised

Detail-oriented

Stakeholder management

Compliance experience

HR admin experience

Communication skills

Planning & prioritising

Education

A Level or equivalent (Maths & English)

Tools

Microsoft Office

DBS compliance tools

Job description

Are you highly organised, detail-focused and passionate about delivering an exceptional candidate experience? Join Elysium Healthcare as an Onboarding Coordinator to support new starters through every step of their journey — from offer stage to their first day on site.

This is a 6-month fixed term position where you will work closely with internal teams and external stakeholders to ensure every new colleague has a smooth and positive onboarding experience. You’ll manage your own onboarding caseload, working to defined SLAs and ensuring all employment checks are completed accurately and within required timeframes. Your attention to detail will be essential as you check application and placement details, draft contracts, and ensure correct salaries and bonuses are issued.

You will be responsible for processing, collating and validating a full range of pre‑employment compliance checks, including DBS and police clearances, right‑to‑work documentation, employment references, full work histories, occupational health outcomes and professional qualification evidence. Ensuring full compliance with internal policies and external regulatory standards will be central to your work.

Your key responsibilities:

• Managing an onboarding caseload against specific SLAs
• Checking application and placement details match prior to offer
• Accurately drafting employment contracts and ensuring the correct salary and benefits are offered
• Ensuring equal opportunities and equality & diversity are promoted
• Processing, collating and reviewing all pre-employment compliance checks for validity such as –
• UK DBS outcomes and Localised Police checks
• Right to work
• Employment references & full work histories
• Occupational health outcomes

To be successful in this role, you will have:

• Experience of following specific legislation, policy and procedures
• Experience in managing conflicting priorities
• Experience in managing stakeholder relationships
• Experience of working within a compliance or HR admin team
• A good level of general education A Level or equivalent (including Math’s & English)
• Computer literate on all Microsoft packages
• Competent in the use of databases (Preferably Eploy and Unit 4)
• A basic understanding of employment law for contract administration
• Ability to plan and organize and prioritize workload and use initiative
• Able to deal with demanding internal and external clients
• Excellent communication and interpersonal skills
• Ability to work under pressure at times and effective at working to deadlines.
• Flexible and adaptable work approach

What You’ll Get

At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Annual Salary of £26,500
• The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future
• Free/subsidised meals and onsite/local free parking

About your next employer:

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure

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