On-Site Executive Support Lead for Senior Council Team

BRAINTREE DISTRICT COUNCIL; Chelmsford; On-site; GBP 26,000 - 32,000; Part time

Job summary

Braintree District Council in Essex is seeking an Executive Support Officer on a fixed-term 3-month contract. You will work on-site three days a week, providing professional admin support to the Corporate Management Board and Cabinet, and assist with meeting arrangements and diary management.

You will develop relationships with internal and external stakeholders, handle MP correspondence, support procurement and data collection, and cover for PA colleagues when needed.

Qualifications

• Substantial experience of working as a PA/administrator to senior managers including diary management, arranging and minuting meetings.
• Evidence of event planning and delivering public events.
• Experience of operating in a politically sensitive environment.
• Developed tact and diplomacy skills.
• Highly developed communication and interpersonal skills, with the ability to build effective working relationships.
• Positive, proactive and professional approach with resilience to cope with demands of the role.
• Proven ability to liaise in a discreet, professional and confidential manner.
• Excellent literacy skills - writing emails, letters, preparing agendas and documentation associated with event coordination and planning.

Responsibilities

• To support the Executive Support Manager in providing professional, support and administrative support to the Corporate Management Board and Cabinet.
• To work collaboratively as part of an Executive Support Team to ensure the council delivers an efficient and effective service to residents, stakeholders and partners
• To proactively manage MP correspondence ensuring all correspondence is logged and responded to accordingly.
• To assist in meeting arrangements for members of the Executive Team.
• To develop effective working relationships with internal and external stakeholders, colleagues and customers.
• To develop and maintain an understanding of the roles of senior management, senior Members and an extensive knowledge of the work of the Council and the Directorates.
• To work collaboratively, flexibly and effectively with PA colleagues to provide support, assistance and cover in the office.
• Assist with arranging and creating agendas for executive level, highly sensitive, meetings with internal and external partners.
• To receive visitors for members of the Executive Team and/or Leader of the Council
• To support the Executive Support Manager with procurement and payment for goods and services.
• To co-ordinate the collection of data and reports from services as required.
• To undertake any other duties and activities as directed by the Executive Support Manager and to advise if, at any time, the above duties and responsibilities cannot be performed.

Skills

Diary management

Meeting coordination

Public events planning

Diplomatic communication

Discretion and confidentiality

Interpersonal skills

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Job description

Braintree District Council in Essex is seeking an Executive Support Officer on a fixed-term 3-month contract. You will work on-site three days a week, providing professional admin support to the Corporate Management Board and Cabinet, and assist with meeting arrangements and diary management.

You will develop relationships with internal and external stakeholders, handle MP correspondence, support procurement and data collection, and cover for PA colleagues when needed.