Executive Support Officer – AR

Carrington Blake Recruitment; Braintree; Hybrid; GBP 19,000 - 27,000; Part time

Job summary

Braintree District Council is seeking an Executive Support Officer on a 3-month, part-time contract in Braintree, Essex. The role is on-site three days per week with a 30-hour week and pays £16.75 PAYE.

You will support the Executive Support Manager, manage diary and meetings for the Corporate Management Board, coordinate agendas, liaise with stakeholders, and assist with procurement and data reporting while maintaining discretion and professional conduct.

Qualifications

• Substantial experience of working as a PA/administrator to senior managers.
• Experience of event planning and delivering public events.
• Experience operating in a politically sensitive environment.
• Developed tact and diplomacy skills.
• Highly developed communication and interpersonal skills.
• Proficient IT skills across Word, Excel, PowerPoint, Publisher and Outlook.
• Comprehensive knowledge of Civic procedures and protocol.

Responsibilities

• Support the Executive Support Manager in providing professional, support and administrative assistance to the Corporate Management Board and Cabinet.
• Work collaboratively as part of an Executive Support Team to ensure efficient services for residents and stakeholders.
• Proactively manage MP correspondence, logging and responding accordingly.
• Assist in meeting arrangements for members of the Executive Team.
• Develop relationships with internal and external stakeholders and customers.
• Coordinate data and reports from services as required.
• Assist with arranging agendas for executive level meetings and with procurement and payment for goods and services.

Skills

Diary management

Meeting minuting

Event planning

Political sensitivity

Diplomacy

Communication

Interpersonal skills

Discretion

Literacy

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Job description

Executive Support Officer - Braintree District Council

Braintree, Essex

£16.75 PAYE

Part-Time, Temporary

30 Hours per Week

Essex County Council are delighted to be supporting Braintree District Council in recruiting an Executive Support Officer on an initial 3month contract.

Due to the nature of this role, the successful candidate will be required to work on-site, 3 days per week.

The Opportunity:

• To support the Executive Support Manager in providing professional, support and administrative support to the Corporate Management Board and Cabinet.


• To work collaboratively as part of an Executive Support Team to ensure the council delivers an efficient and effective service to residents, stakeholders and partners

Role Accountabilities:

1. To proactively manage MP correspondence ensuring all correspondence is logged and responded to accordingly.


2. To assist in meeting arrangements for members of the Executive Team.


3. To develop effective working relationships with internal and external stakeholders, colleagues and customers.


4. To develop and maintain an understanding of the roles of senior management, senior Members and an extensive knowledge of the work of the Council and the Directorates.


5. To work collaboratively, flexibly and effectively with PA colleagues to provide support, assistance and cover in the office.


6. Assist with arranging and creating agendas for executive level, highly sensitive, meetings with internal and external partners.


7. To receive visitors for members of the Executive Team and/or Leader of the Council


8. To support the Executive Support Manager with procurement and payment for goods and services.


9. To co-ordinate the collection of data and reports from services as required.


10. To undertake any other duties and activities as directed by the Executive Support Manager and to advise if, at any time, the above duties and responsibilities cannot be performed.

The Experience You Will Bring:

• Substantial experience of working as a PA/administrator to senior managers including diary management, arranging and minuting meetings.


• Evidence of event planning and delivering public events.


• Experience of operating in a politically sensitive environment.


• Developed tact and diplomacy skills


• Highly developed communication and interpersonal skills, with the ability to build effective working relationships.


• Positive, proactive and professional approach with resilience to cope with demands of the role.


• Proven ability to liaise in a discreet, professional and confidential manner.


• Excellent literacy skills - writing emails, letters, preparing agendas and documentation associated with event coordination and planning.


• Proficient IT skills across a range of packages including Word, Excel, PowerPoint, Publisher and Outlook.


• Comprehensive knowledge of Civic procedures and protocol and ability to advise others on this.


• Out of hours working as and when required.